Executive Team & Talent Acquisition Coordinator

About Chicago Public Media

Chicago Public Media is one of the nation’s largest local nonprofit news organizations. Home to WBEZ 91.5FM, the Chicago Sun-Times, and Vocalo. Chicago Public Media reaches more than 3.3 million people weekly across broadcast, print, and digital platforms. As a mission-driven organization, we aspire to be the most trusted news source Chicagoans turn to for understanding the people, events, and ideas shaping our community.

Chicago Public Media is a 100% community-funded newsroom powered by nearly 97,000 members whose support makes our journalism possible. This sustained community investment helped drive nationally recognized work in 2025, including 29 awards from esteemed organizations, including the Public Media Journalists Association, the Edward R. Murrow Awards, and the National Association of Black Journalists.

We believe independent journalism is essential to a healthy democracy and that access to objective, fact-based news is a right for every citizen. We serve the public interest by creating diverse content that informs and enriches our community, supported by a dedicated staff of approximately 250 professionals.

For more information, please see the Chicago Public Media Annual Report .

The Opportunity

Chicago Public Media is in search of a dynamic, well organized and tech savvy Executive Team Talent Acquisition Coordinator to join our fast paced, collaborative environment. As the Executive Assistant to the CEO, your primary responsibility will be to provide high-level administrative, operational, and coordination support to members of the Executive Team while also serving as a key partner to the Talent Acquisition function. This role blends executive support, cross-functional coordination, and candidate experience management, requiring exceptional judgment, discretion, and organizational skills.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-moving environment where priorities shift and excellence is expected. They act as a trusted gatekeeper for executives and a seamless extension of the Talent Acquisition team.

Key Responsibilities

Executive Team Support

Provide complex calendar management, scheduling, and logistics support for multiple executives, including internal meetings, external engagements, and travel

Serve as a primary point of contact between executives and internal/external stakeholders, exercising sound judgment and confidentiality

Prepare meeting materials, agendas, briefing documents, and follow-ups as needed

Track action items, deadlines, and key deliverables across executive priorities

Anticipate needs, proactively solve problems, and streamline administrative processes

Talent Acquisition Support

Coordinate interview scheduling across candidates and hiring managers

Manage candidate communications to ensure a professional, timely, and welcoming experience

Support logistics for recruiting activities including recruiting events

Maintain accuracy in applicant tracking systems and related documentation

Partner with the talent team to improve scheduling workflows, templates, and candidate experience processes

Serve as the primary point of contact for candidates throughout the interview process, delivering a professional, inclusive, and responsive experience

Support offer-stage logistics, including approvals, documentation, and coordination with HR

Assist with onboarding coordination and handoff once offers are accepted

Operational Cross-Functional Support

Assist with planning and logistics for executive-led meetings, retreats, and company-wide events

Support special projects for executives and the People and Culture team as needed

Identify opportunities to improve efficiency, systems, and communication across supported functions

Create, format and maintain high quality presentations supporting organizational initiatives and projects

The company reserves the right to add to, delete, change, or modify the essential duties and responsibilities at any time.

Required Skills and Experience

2+ years of experience in Talent Acquisition Coordination, Recruiting Operations, Executive Assistant, or similar roles

Advanced calendar management and scheduling skills across multiple stakeholders

Proficiency with calendar systems, video conferencing tools, and productivity platforms (e.g., Google Workspace or Microsoft Office)

Exceptional organizational and time-management skills with the ability to juggle competing priorities

Excellent organizational, communication, and candidate-facing skills

High level of professionalism, discretion, and emotional intelligence

Strong written and verbal communication skills

Ability to work independently, anticipate needs, and follow through consistently

Strong operational mindset with excellent attention to detail

Clear, candidate-facing communication skills and high professionalism

Ability to prioritize effectively in fast-paced, deadline-driven environment

Preferred Skills …