Temp EA

Wake County's Public Health team is currently seeking a dynamic Executive Assistant with administrative support of senior leadership and customer service experience in a Public Health or Human Services setting that is ready to take their career to the next level! As the Executive Assistant you will have an opportunity to work and report directly to the Wake County Public Health Director. You will also support other members of the Executive Leadership team and manage department wide projects. In your new role your work will be confidential and sensitive in nature, ranging from general office support assignments to administrative duties requiring decision-making, judgement and tact.

The Executive Assistant Maximizes Effectiveness By Accomplishing These Functions

Create and maintain an organized filing system for electronic and hard copy documents and assist with managing and gathering documentation for accreditation and other required activities

Assist the Public Health Director with problem‑solving issues related to administrative, policy/procedure clarifications, vendor selection, technology solutions, and others as assigned. Maintain office supply inventory

Assure Public Health leadership team follow‑through on urgent requests, upcoming deadlines, prepared for upcoming meetings, prompt to meetings

Assure meeting materials are included in calendar items (agendas, email communications, web links, contact information, directions, etc.)

Serve as Public Health Director liaison to internal and external partners

Coordinate with other administrative staff assigned to Public Health

Greet guests and customers, answer questions, appropriately direct inquiries

Serve as Human Resources liaison working closely with HR Business Partner

Research and analyze data to develop reports, compile information from various spreadsheets, information requests and special projects, manage and track information flow, follow up with information that requires signature, answers, responses and written replies to ensure proper and timely action

At the heart of the Wake County Public Health department is a dedicated team of professionals committed to protecting and improving the health of our community. We bring together expertise in communicable disease control, environmental health, health education, school health, clinical services, and population health to deliver responsive and equitable services. With a shared mission of promoting wellness, preventing disease, and ensuring access to essential services, we work collaboratively with partners and residents to build a healthier, more resilient community for all of Wake County.

High school diploma or GED

Four years of administrative/office support experience

Please include ALL prior work experience on your application and resume.

Administrative support and customer service experience in a Public Health or Human Services or related environment

Four years or more administrative support and customer service experience (office management experience a plus)

Bachelor's in Business Administration or related degree

Proficiency with Microsoft Outlook

Five years or more for supporting an Executive level type position

Proven record of competence in time management, planning and problem solving

Proficiency with Microsoft Office Suite (skills will be evaluated upon interview)

Able to provide anticipatory planning, guidance, and problem solving

Initiative, independence, and able to complete projects without detailed instructions

Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials are prepared and reviewed are complete, concise, and error‑free

Ability to use software programs in support of supervisor's report, presentations, and other types of communication

Ability to maintain confidentiality and exercise discretion in handling information and materials

Ability to be flexible in adapting to changes in priorities, assignments, and other interruptions which may impact pre‑established timelines for completing assignments

Ability to utilize office equipment and other relevant technology (software and systems) to meet business needs (e.g. Microsoft Office, internet)

Please include ALL prior work experience on your application and resume.

Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. Wake County Government is governed by a seven‑member Board of Commissioners, who are elected at‑large to serve two‑year terms. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedu…