Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative and operational support in Palo Alto, California. This Long-term Contract position combines executive coordination, HR-related assistance, and event support in a fast-moving environment where strong judgment and organization are essential. The ideal candidate is proactive, service-oriented, and comfortable managing competing priorities while maintaining accuracy and responsiveness.Responsibilities:• Oversee complex calendar scheduling for leadership, including internal discussions, external appointments, and vendor meetings while resolving timing conflicts and preserving productive gaps between commitments.• Provide administrative support for recurring business priorities such as policy renewals, reporting follow-up, and stakeholder communications to keep deadlines on track.• Manage a shared HR support inbox and ticketing workflow, responding to employee inquiries within established service timelines and maintaining consistent follow-through.• Assist with employee-related administrative needs, including support for student workers and general People Operations coordination.• Contribute to event planning efforts by organizing travel, coordinating onsite logistics, and helping deliver key People Operations programs and special events.• Prepare and reconcile expense reports by gathering documentation, tracking submissions, and ensuring records are complete and accurate.• Arrange meeting spaces and coordinate logistics for team sessions, leadership meetings, and other business activities as needed.• Partner with external vendors and internal stakeholders to support day-to-day operations and ensure administrative tasks are completed efficiently.