Administrative Assistant at Ultimate Staffing Fort Lauderdale, FL

Administrative Assistant job at Ultimate Staffing. Fort Lauderdale, FL.

Position Overview: We are seeking a motivated and organized Administrative Assistant to join our dynamic team. This role is essential in supporting the operations of our non-profit organization and ensuring the smooth execution of various administrative and membership-related tasks. If you are detail-oriented, thrive in a collaborative environment, and are passionate about supporting impactful work, we encourage you to apply.

Key Responsibilities:

• Database Management: Oversee and maintain organizational databases to ensure accuracy, efficiency, and accessibility.
• Membership Coordination: Handle chapter memberships, including processing applications, renewals, and maintaining up-to-date membership records.
• Communications: Answer phone calls and address inquiries professionally, ensuring prompt and accurate responses.
• Event Planning and Participation: Assist in creating, organizing, and attending events. Some events may occur on weekends, for which time will be compensated, and mileage reimbursed.
• New Member Correspondence: Draft and distribute welcome letters to new members, fostering a positive and engaging introduction to our organization.
• Flexible Duties: Perform additional administrative tasks as assigned to support the team and organizational goals.

Qualifications:

• Self-motivated with the ability to work independently and manage multiple tasks efficiently.
• Quick learner with a proactive attitude.
• Financial experience, including familiarity with QuickBooks Online and basic bookkeeping, is a plus.
• Previous experience working in non-profit organizations is desirable.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in database management and standard office software.
• A proactive attitude and willingness to contribute to a collaborative team environment.

Additional:

• Reimbursements: Mileage reimbursement for event attendance.
• A supportive work environment with opportunities to contribute to meaningful organizational goals.

Desired Skills and Experience

Position Overview: We are seeking a motivated and organized Administrative Assistant to join our dynamic team. This role is essential in supporting the operations of our non-profit organization and ensuring the smooth execution of various administrative and membership-related tasks. If you are detail-oriented, thrive in a collaborative environment, and are passionate about supporting impactful work, we encourage you to apply.

Key Responsibilities:

• Database Management: Oversee and maintain organizational databases to ensure accuracy, efficiency, and accessibility.
• Membership Coordination: Handle chapter memberships, including processing applications, renewals, and maintaining up-to-date membership records.
• Communications: Answer phone calls and address inquiries professionally, ensuring prompt and accurate responses.
• Event Planning and Participation: Assist in creating, organizing, and attending events. Some events may occur on weekends, for which time will be compensated, and mileage reimbursed.
• New Member Correspondence: Draft and distribute welcome letters to new members, fostering a positive and engaging introduction to our organization.
• Flexible Duties: Perform additional administrative tasks as assigned to support the team and organizational goals.

Qualifications:

• Self-motivated with the ability to work independently and manage multiple tasks efficiently.
• Quick learner with a proactive attitude.
• Financial experience, including familiarity with QuickBooks Online and basic bookkeeping, is a plus.
• Previous experience working in non-profit organizations is desirable.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in database management and standard office software.
• A proactive attitude and willingness to contribute to a collaborative team environment.

Additional:

• Reimbursements: Mileage reimbursement for event attendance.
• A supportive work environment with opportunities to contribute to meaningful organizational goals.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations a…