Administrative Assistant

Hartford NEXT, Inc. (HNXT) is the coalition of Hartford’s 13 Neighborhood Revitalization Zones (NRZs) and Hartford City Government.

Mission: To strengthen the individual and collective capabilities of the Neighborhood Revitalization Zones and to serve as an advocate for neighborhood issues.

OVERVIEW

The Hartford NEXT, Inc. Board of Directors is seeking a highly motivated Independent Contractor for 15 – 25 hours per week to provide Administrative Assistance to the Board of Directors and the Board’s Committees. The successful Contractor will work collaboratively with the Board and all Board committees to support the mission and represent the values of Hartford NEXT, Inc. when interacting with the Board, the members, NRZs and the community.

KEY RESPONSIBILITES

1. Meeting Management:

a. Prepare and distribute Board and Committee meeting agendas and supporting documents in advance to the Board and Committees, ensuring compliance with bylaws and operational policies;

b. Attend and take accurate minutes and attendance records of Board and Committee meetings and ensure timely distribution;

c. Coordinate Board and Committee meetings and Board/Committee events. Collaborate on planning, promotion and executive of events. Provide onsite support during events.

2. Administrative Support:

a. Prepare presentations, reports, surveys, newsletters, and flyers as requested;

b. Draft letters and correspondence, as requested by Board and Committee Chairs;

c. Send electronic (email) meeting invitations and reminders;

d. Manage calendar, meeting scheduling, setting up virtual and hybrid meetings;

e. Support additional efforts related to special projects and initiatives (e.g. stakeholder meetings, community relations, fundraising, volunteer coordination).

3*. Record Keeping and Database Management:*

a. Maintain and update grant, volunteer and donor reporting databases, as requested;

b. Develop and maintain administrative systems, maintain organization files and documents, calendar of events, data file sharing, mailing lists.

4. Financial Management:

a. Prepare vouchers for bill payments and reimbursements; and

b. Maintain voucher and income receipts logs.

5. Communications:

a. Assist with print and electronic newsletter;

b. Coordinate/ implement website & social media updates;

c. Assist with donor communications including appeals and acknowledgement letters.

d. Coordinate bulk mailings.

6. Other responsibilities,

a. as assigned.

WORK SCHEDULE

This independent contractor, part-time position requires flexibility to support periodic evening meetings and infrequent weekend events.

MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities:

• Interest in working with grassroots, local community-based organizations and residents of Hartford;
• Proven Administrator or Administrative Assistant experience;
• Organized with time management skills and ability to multi-task, prioritize workflow and meet deadlines;
• Strong attention to detail and problem solving skills;
• Strong organization and planning skills, with the ability to develop effective workplans;
• Proficient in Microsoft Office Suite, Zoom, DropBox, graphic design software (Canva and/or Adobe), email systems (Constant Contact), database management; SMS and social media platforms;
• Experience with website management;
• Strong interpersonal skills and ability to communicate with people from different backgrounds;
• Excellent written and verbal communication skills;
• Ability to work remotely and in person;
• Ability to work independently with minimal supervision;
• Flexible, adaptable and solutions-oriented;
• Team player with ability to work collaboratively;
• Ability to work flexible hours while supporting a variety of Hartford NEXT, Inc. and Committee activities and events;
• Bilingual skills preferred but not required.

REQUIRED QUALIFICATIONS:

• Associate Degree plus 3-years related experience or an equivalent work experience.
• Experience working with Board of Directors and/or Board Committees, or similar experience.
• Experience working for Non-profit organizations.
• Understanding of by-laws, governance and compliance
• Strong experience managing confidential information

COMPENSATION

$22.00 – $26.00 per hour for up to 25 hours per week

To Apply: Email a cover letter addressing skills and qualifications relevant to the job requirements; a formal resume with a list of experience covering, at minimum, the last 5 years; and a list of three professional references (name, title, address, and phone number). Emailed applications must be in PDF file format. Email to: hnxt@hartfordnext.org with subject.” Administrator”.

NONDISCRIMINATION: Hartford Next, Inc. is proud to be an Equal Employment Opportunity/Affirmative Action/Veteran Friendly employer.

Pay: $22.00 - $27.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Are you an independent contractor?

Location:

• Hartford, CT 06106 (Preferred)

Work Locati…