Operations Executive Assistant; Contractor

Position: Operations Executive Assistant (Contractor)

About Digital Reach Agency

Digital Reach Agency is a full‑service digital marketing agency for B2B SaaS & Tech companies. We're an enthusiastic, open‑minded team of compassionate and talented people. Our company prides itself on the amazing people who are a part of our team—employee well‑being is our priority, our work matters to us, we foster growth & learning in the workplace, and have implemented initiatives to ensure we're engaging our team and empowering every member to succeed.

Position

Summary

We are looking for a high‑energy, proactive Operations Executive Assistant & Project Coordinator to act as a strategic partner to our leadership. This is a unique “hybrid” role designed for someone who can manage high‑level administrative tasks while functioning as a Project Manager.

The Role Executive Support & Administration

• Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs
• Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth
• Maintain a “single source of truth” for internal documentation and agency processes

Project Management & Initiative Support

• Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context
• Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines
• Translate verbal instructions into detailed technical or operational tasks for the broader team

Operational Analysis & Reporting

• Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs
• Assist in the rollout of new operational initiatives and internal process improvements
• Perform ad-hoc research and data organization to support executive decision‑making

Requirements

• Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done
• Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets
• Strong organizational skills and comfort managing workflows (Asana experience preferred)
• Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps
• Nice to have: NYC‑based

Benefits

• Position:

Contractor

• Location:

Remote (US Based) with a strong preference for NYC

• Hours:

Starting at 20 hours per week

• Pay: $30 – $60/hr (Based on Experience)

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