Office Manager (ADMIN SUPV 1)

THIS POSITION IS PERMANENTLY LOCATED IN SAN BERNARDINO, CA. Under general supervision of the faculty supervisor/Branch Chief, plan, coordinate and manage administrative activities supporting the laboratory. Responsibilities include management of case reporting, personnel/affirmative action, fiscal policies and operations, purchasing, facilities maintenance and providing overall administrative support to the Branch Chief. Function as the IT computer resource support and quality assurance support for the CAHFS San Bernardino laboratory.

Apply By Date: July 8, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training.
• No minimum work experience required.
• Demonstrated excellent organizational, interpersonal, oral and written communication skills to effectively interact with a wide variety of individuals, to include staff, clients of the CAHFS, and individuals from other University units, government/outside agencies.
• Personnel management skills to include recruiting, selecting, hiring, training and evaluating staff performance, and to provide conflict resolution, leadership, and motivation.
• Skills to independently and accurately coordinate diverse tasks related to administrative and managerial functions, understanding diagnostic testing services of multiple laboratory units.
• Skills to recognize, spell and use veterinary medical terminology correctly, with proper use of grammar and punctuation.
• Skills to lead, facilitate, and chair meetings which address lab related issues, solve problems and improve quality measures.
• Skills in use of a financial management information system to accurately perform purchasing, travel and entertainment reimbursement processes.

Preferred Qualifications

• Technical and practical knowledge of sample submission testing protocols for all diagnostic disciplines of the CAHFS (Bacteriology, Clinical Pathology, Histopathology, Immunology, Mycology, Pathology, Parasitology, Toxicology, Milk Quality and Virology) preferred demonstrated skill and knowledge of CAHFS LIMs procedures to train co-workers, faculty, and other staff regarding same.
• Solid knowledge of CAHFS and University policies and procedures and ability to interpret and implement same preferred.

Key Responsibilities

• 25% - Administrative Management
• 20% - Fiscal Management
• 20% - Facilities Operations
• 15% - Personnel Management / Safety
• 15% - Case Reporting / Client Relations
• 5% - Branch Computer Resource & Lab Support

Department Overview

CAHFS provides California's livestock and poultry industries, and veterinary practitioners who serve them, with a full range of diagnostic laboratory services for disease control, enhancement of health management, and protection from diseases common to animal and humans. In meeting this need, the CAHFS also serves as the backbone of California's disease warning system through its animal disease surveillance program. The system consists of four laboratories currently located in Davis, Turlock, Tulare and San Bernardino. Funding for this program is provided through a contract with the California Department of Food and Agriculture (CDFA) and through revenue generated from user fees. An additional program, the Equine Analytical Chemistry Laboratory, is funded through a contract with the California Horse Racing Board (CHRB) and horse wagering monies and provides full-service drug testing and a pharmacology research and development program.

POSITION INFORMATION

• Salary or Pay Range: $69,600.00 - $124,200.00/year (Department budgeted salary range: $69,600 - $90,000/yr. Commensurate with experience.)
• Salary Frequency: Annual
• Salary Grade: Grade 21
• UC Job Title: ADMIN SUPV 1
• UC Job Code: 007374

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• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Mon-Fri 8am-5pm
• Location: SAN BERNARDINO, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu…