Receptionist, Administrative​/Clerical

• Communication

Skills:

Exceptional verbal and written communication skills to handle phone calls, emails, and greeting visitors efficiently.

• Computer Proficiency: Strong familiarity with office software, including Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Organizational

Skills:

Excellent organization, with the ability to manage schedules, appointments, and filing systems.

• Multitasking: Ability to handle multiple tasks simultaneously, such as answering phones while greeting visitors, in a fast‑paced environment.
• Professionalism: A professional, friendly, and welcoming demeanor, representing the company positively.
• Office Equipment Knowledge: Familiarity with operating standard office equipment, including printers, scanners, and multi‑line phone systems.
• Confidentiality: Understanding of data privacy to handle sensitive company or client information securely.

Duties

• Greeting clients, visitors, and guests upon arrival.
• Answering, screening, and forwarding incoming phone calls.
• Scheduling, updating, and confirming appointments.
• Managing mail, packages, and courier deliveries.
• Maintaining a clean and organized reception area.
• Performing clerical tasks, such as filing, photocopying, and faxing, setting up Teams and Zoom meetings.

Educational & Experience Requirements

• Education: A high school diploma or equivalent (GED).
• Experience: Prior experience in a front desk, receptionist, or customer service role is highly preferred (1–3 years).
• Specialized Roles: Staffing or accounting firm experience would be good but not required.

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