HR Administrative Assistant

HR Administrative Assistant

Company: Ally Home Care & Medical Staffing Agency

Location: Santa Clara, CA

Pay: $22–$25 per hour (Depending on Experience)

Employment Type: Full-Time (In Office, Monday–Friday)

Ally Home Care & Medical Staffing Agency is seeking a dependable, organized, and motivated HR/Administrative Assistant to join our growing team.

This position is ideal for someone who enjoys working in a fast-paced office environment where every day is different. In addition to supporting Human Resources, this role plays an important part in recruiting, employee onboarding, healthcare compliance, staffing coordination, and day-to-day office operations. The ideal candidate is detail-oriented, able to multitask, and enjoys working with both healthcare professionals and facility clients.

Responsibilities

• Post and manage job advertisements on various hiring platforms.
• Review applications and resumes and conduct initial candidate screenings.
• Schedule interviews and communicate with applicants throughout the hiring process.
• Assist with employee onboarding, orientation, and completion of new hire paperwork.
• Verify employee licenses, certifications, CPR/BLS, TB clearances, background checks, and other required employment documents.
• Maintain accurate employee files and ensure compliance with company policies and healthcare facility requirements.
• Monitor and document expiration dates and follow up with employees regarding renewals.
• Assist with staffing coordination by communicating with employees regarding shift availability and helping fill open shifts when needed.
• Communicate professionally with healthcare facilities, hospitals, skilled nursing facilities, assisted living communities, employees, and applicants.
• Submit employee credentials and required documentation for facility clearances.
• Process payroll and verify employee timekeeping records.
• Answer incoming phone calls and emails and provide excellent customer service.
• Schedule meetings and assist with general office administration.
• Prepare employment-related documents, reports, and correspondence.
• Support day-to-day HR functions while maintaining confidentiality and professionalism.
• Assist management with special projects and additional administrative duties as assigned.

Requirements

• High school diploma or equivalent required (Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field is a plus but not required).
• At least one year of office administration, human resources, recruiting, or customer service experience preferred.
• Ability to work in the office Monday through Friday.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and general computer applications.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong attention to detail.
• Professional demeanor and ability to maintain confidentiality.

Preferred Qualifications

• Experience in healthcare, home care, medical staffing, or a healthcare-related office.
• Experience verifying professional licenses and certifications.
• Familiarity with healthcare staffing or recruiting.
• Knowledge of employee onboarding and compliance documentation.
• HR or recruiting certifications (SHRM, PHR, etc.) are a plus but not required.

What We Offer

• Competitive starting pay of $22–$25 per hour.
• Full-time, in-office position.
• Opportunities for professional growth and advancement.
• Supportive, collaborative, and team-oriented work environment.
• Medical and Dental benefits

If you are organized, dependable, detail-oriented, and enjoy working in a fast-paced environment where your work makes a difference, we'd love to hear from you. Apply today and become part of the Ally Home Care & Medical Staffing Agency team!

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance

Experience:

• Leadership: 1 year (Preferred)
• Office: 1 year (Required)
• Recruiting: 1 year (Preferred)
• Human Resources: 1 year (Required)

Ability to Commute:

• Santa Clara, CA 95054 (Required)

Ability to Relocate:

• Santa Clara, CA 95054: Relocate before starting work (Required)

Work Location: In person