Senior Litigation Legal Secretary

A highly respected Newport Beach law firm is seeking an experienced and knowledgeable Legal Secretary to support 2–3 litigation attorneys. This is an excellent opportunity to join a collaborative team representing both nationally recognized corporations and innovative emerging companies.

The ideal candidate will have extensive litigation experience, exceptional attention to detail, and the ability to independently manage a broad range of legal administrative responsibilities.

Responsibilities

File and serve pleadings in California state court, federal court, appellate forums, and arbitration proceedings

Proofread and edit pleadings, discovery, correspondence, and legal documents, including creating tables of contents and tables of authorities

Assist in the preparation of pleadings, motions, discovery, and other litigation-related documents using established forms and precedent

Serve discovery requests, discovery responses, deposition notices, objections, and document productions

Process and circulate documents received from courts, clients, opposing counsel, and other parties

Coordinate calendaring requests with docketing personnel

Reserve hearing dates and schedule court reporters when needed

Enter and revise attorney time entries in accordance with firm guidelines

Schedule depositions with court reporters and videographers and process transcripts upon receipt

Download, organize, and save incoming case documents

Prepare check requests, vouchers, invoices, and reimbursement requests

Open and close matters in accordance with firm procedures

Assist with client billing and facilitate client payments

Coordinate client meetings, business development meetings, and MCLE programs