Office Manager & Business Support

We support our multinational pharmaceutical client searching for an Office Manager & Business Support vacancy in Riyadh, KSA. This role will provide administrative support to the Country Manager and KSA team and maintain a proactive approach to office management to ensure the continuity of an attractive working environment.

At DNA Recruitment, we carefully review all applications and aim to contact every suitable candidate within 5 working days at the earliest. If you don't hear from us, please consider your application unsuccessful.

Responsibilities Office management Facilities management

Procurement and maintenance of IT equipment for employees

Procurement of office supplies and equipment for employees

Management of meeting rooms and booking system

Office health and safety

Management of office supplies

Management of office renewals (license, establishment card, lease business cards

Support with Team building events: Christmas, Iftar etc.

Management of field contracts

Responsible for arranging gifts for birthdays, sickness, celebrations, etc.

Business Support Manage a complex calendar and travel schedule

Organized and analytical, must possess strong business judgment and communication skills

Build effective relationships with other senior-level executives across the company to ensure efficient workflow and handling of internal requests

Liaise with other teams and affiliates within the company

Coordinate logistics for off-site meetings, including travel arrangements, selection of location, vendors, and amenities

Requires occasional travel and on-site support for large-scale meetings

Prepare and provide detailed meeting agendas, coordinate, collect, and create presentation materials for team meetings

Review and summarize monthly reports

Manages travel and expenses for GM

Coordinate weekly Leadership Team meetings

HR support

Qualifications The Office Manager & Business Support should be a self-starter, able to work independently as well as part of a team, and one who possesses a high level of discretion and confidentiality

Demonstrate flexibility and problem-solving abilities to adjust and prioritize schedules based on frequent, last-minute changes

The Office Manager & Business Support should have proven experience working as an Executive Assistant supporting senior-level executives

The pharmaceutical industry experiences an advantage

Maintains a high level of confidentiality

Expert-level written and verbal communication skills

Ability to develop resolutions to complex problems, anticipate changes, and can direct or redirect efforts

Proofreading skills with attention to detail

Strong decision-making ability

Outstanding organizational, prioritization, and time management skills

Good common sense, interpersonal skills, accuracy, and initiative

Track record in building strong, effective working relationships

Ability to work individually and with a team, as needed

Experience scheduling domestic and international travel arrangements

Ability to work under general direction on multiple tasks with demanding timelines and competing priorities

Proficient in Microsoft Word, Excel, and PowerPoint

HR experience is an advantage

Be highly analytical and demonstrate excellent problem-solving skills

Have excellent verbal and written communication skills

Results-oriented, possessing a sense of urgency, and flawless in execution

DNA consultant in charge of this requisition:

Agnieszka Bednarz CEEMEA Senior Research Consultant

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