Property Management Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Property Management Administrative Assistant to join our team! This energetic role is vital in supporting daily property operations, ensuring smooth communication between tenants, vendors, and management, and maintaining meticulous records. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy providing top-tier customer service, this position offers an exciting opportunity to contribute to a thriving property management team. The ideal candidate will demonstrate strong office management capabilities, proficiency with various computer systems, and exceptional multitasking skills to keep everything running seamlessly.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and tenants with professionalism and warmth
• Manage multi-line phone systems, directing calls efficiently and courteously while maintaining excellent phone etiquette
• Handle incoming inquiries via phone or email, providing accurate information or escalating issues as needed
• Maintain organized filing systems for lease agreements, maintenance records, invoices, and other essential documents
• Perform data entry tasks using Microsoft Office Suite and Google Workspace to update tenant records, schedules, and reports
• Assist with bookkeeping activities using QuickBooks for rent collections, vendor payments, and expense tracking
• Support office management tasks such as calendar management, appointment scheduling, and coordinating maintenance or inspections

Requirements

• Proven experience in office management, clerical work, or administrative support within property management or related fields
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with keen attention to detail; ability to prioritize tasks effectively
• Bilingual abilities are a plus to assist diverse tenant populations
• Experience with multi-line phone systems and providing exceptional customer support over the phone and in person
• Strong typing skills along with proofreading capabilities to ensure accuracy in all communications
• Personal assistant experience or calendar management skills preferred to coordinate appointments efficiently
• Demonstrated professionalism in phone etiquette and customer service interactions

Join us as a Property Management Administrative Assistant and become an integral part of a vibrant team dedicated to delivering outstanding service! This paid position offers the chance to develop your administrative expertise while supporting property operations that make a difference every day.

Pay: $13.00 - $15.00 per hour

Work Location: In person