Senior Executive Administrator

We are seeking an exceptionally skilled and highly experienced Executive Administrator with experience in Program and Project Management. This role will support the Co-CEO of Solidigm and a small team of dedicated Corp / Biz Dev resources. This role is integral to executive effectiveness, serving as a trusted partner who drives operational excellence, manages complex cross-functional initiatives, and represents the office of senior leadership with the utmost professionalism, discretion, and executive presence.

The ideal candidate is a senior-level strategic partner who independently anticipates needs, influences outcomes, and operates with full ownership, sound judgment, and exceptional attention to detail. This individual is recognized across the organization as a subject matter expert in executive operations and, ideally, has managed enterprise wide small scale projects, has experience or training in project planning and exceptional business writing.

Key Responsibilities

Executive & Calendar Management

Manage highly complex, dynamic, and competing calendars for CoCEO with complex travel and external facing business meetings.

Independently develop and coordinate agendas, briefing materials, and logistics for executive meetings, board engagements, customer meetings, and leadership forums

Act as a senior strategic partner in optimizing executive time, bandwidth, and overall meeting effectiveness at the highest organizational levels

Anticipate and resolve calendar conflicts and competing priorities with minimal direction

Travel & Expense Management

Arrange complex domestic and international travel, including multi-leg itinerary planning, visa coordination, and contingency planning

Prepare and submit accurate, timely, and policy-compliant expense reports; serve as a resource for team members on expense best practices

Proactively manage travel logistics to ensure executive readiness and minimize disruption

Event & Meeting Coordination

Independently plan, manage, and execute large-scale departmental, organizational, and executive-level events including global offsites, board meetings, leadership summits, conferences, and recognition programs

Oversee end-to-end logistics: scheduling, venue selection, vendor management, budget oversight, materials preparation, and onsite/virtual execution

Set quality standards for event planning across the administrative team and serve as a go-to resource for best practices

Administrative Operations & Process Management

Maintain and continuously improve organizational artifacts including org charts, distribution lists, operational playbooks, and internal documentation

Design, implement, and own administrative procedures that drive efficiency and scalability across the organization

Lead process improvement initiatives and serve as a subject matter expert for enterprise tools including finance, purchasing, and operations systems

Manage divisional logistics including supplies, purchasing coordination, and operational needs with full autonomy

Stakeholder & Communication Management

Interface with and influence stakeholders at all levels of the organization, including C-suite executives, board members, customers, and high-profile external partners

Compose, review, and distribute executive-level communications on behalf of senior leaders with accuracy, tone, and strategic intent

Exercise exceptional diplomacy, executive presence, and sound judgment in all interactions

Handle highly sensitive, confidential, and time-critical information with the highest level of discretion and integrity

Project & Program Support

Independently lead cross-functional projects, managing scope, timelines, deliverables, stakeholder communication, and risk mitigation

Prepare and present executive-level reports, synthesize data, and provide actionable insights to support senior leadership decision-making

Proactively identify organizational risks and drive solutions that support the achievement of business goals

Serve as a program manager for recurring executive rhythms, leadership operating cadences, and business reviews

Team Collaboration & Leadership Support

Serve as a senior anchor and informal leader of the administrative network, driving alignment, consistency, and excellence across the team

Actively mentor, coach, and develop administrative team members at all levels

Champion strong administrative practices and foster a high-performing, collaborative team culture

Manage strategic project work and meaningful development opportunities for the admin team

10+ years of proven experience supporting C-suite or SVP-level executives in a fast-paced, high-growth, global environment

Demonstrated ability to operate with full independence and senior-level judgment in a complex organizational setting

Exceptional organizational, prioritization, and multitasking skills with a track record of managing multiple high-stakes priorities simultaneously

Outstanding written and verbal communication skills, including the ab…