Office Manager - Construction Operations Support

Black Ark Builders is a heavy civil contractor based in Meridian, ID specializing in underground utilities, excavation, wastewater infrastructure, dewatering systems, and complex shored excavation work.

We are looking for a dependable, organized Office Manager to help support daily operations and improve overall workflow across the company.

This role works directly with ownership and operations leadership and will play a major role in helping keep projects, hiring, communication, paperwork, and administrative systems organized and moving efficiently.

This is a flexible role where success is measured more by impact, organization, and follow-through than strict office hours.

Key Responsibilities

• Answer phones and support day-to-day office communication
• Manage vendor and subcontractor accounts
• Maintain insurance, compliance, and onboarding documentation
• Support hiring efforts, applicant communication, and interview coordination
• Assist with HR and administrative compliance tracking
• Help organize project files, reports, billing, and documentation
• Coordinate with field and office staff to support operations
• Help improve workflows, organization, and internal systems
• Support estimating and company growth initiatives as needed

What We’re Looking For

• Strong organizational and communication skills
• Reliable follow-through and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving mindset
• Professional communication with clients, vendors, applicants, and internal teams
• Comfortable learning systems and improving processes
• Team-oriented attitude with a proactive approach

Preferred Experience

• Office management or administrative support
• Construction office, operations, or project support experience
• Hiring, onboarding, or compliance coordination
• Experience with spreadsheets, PDFs, and office software
• Familiarity with construction workflows or construction software is a plus

Position Details

• Meridian Area
• In-person role
• Compensation based on experience and capability

We are looking for someone who wants to help build strong systems, support a growing team, and become an important part of the company long-term.

Pay: $22.23 - $34.84 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Application Question(s):

• What types of responsibilities have you handled in previous office or administrative roles? (Examples: scheduling, hiring coordination, invoicing, compliance, phones, project paperwork, etc.)
• Have you worked in construction, utilities, engineering, or a related industry before?
• What software, systems, or office tools are you most comfortable using?
• Local to ID? If not, willing to relocate with no relocation provided?

Work Location: In person