Construction Estimator - Commercial Landscaping

Position Summary

This position plays a crucial role in developing accurate financial estimates and project management packages to ensure the successful completion of projects.

Structure

Full-time, non-exempt position. Reports to Construction Manager.

Functional Roles and Responsibilities - Estimating

• Cost Estimation
• Assess project requirements and scope to understand the materials, labor, and equipment needed
• Analyze costs associated with materials, labor, and overhead to determine overall project costs
• Develop preliminary project budgets, ensuring they align with cost estimates and financial constraints
• Create detailed and accurate cost estimates for inclusion in project proposals
• Documentation
• Prepare and review contracts, ensuring they reflect negotiated terms and conditions
• Maintain accurate records of transactions, contracts, and supplier information
• Collaborate with the construction team to provide necessary cost documentation for competitive bids
• Collaboration
• Work closely with Construction Manager and Construction Superintendent to understand project requirements and constraints
• Communicate effectively with internal teams and external suppliers to ensure a smooth procurement process.
• Market Research
• Stay informed about market trends, pricing, and new products to make informed procurement decisions
• Assess the capabilities and reliability of potential suppliers in the market
• Update standardized pricing models based on cost fluctuations
• Use AI models to assist in developing standardized pricing models for services performed regularly
• Cost Monitoring
• Monitor actual costs against estimated costs at the conclusion of the project lifecycle
• In conjunction with Construction Manager, Construction Superintendent, and President, analyze any variances between estimated and actual costs and take corrective actions as needed

Functional Roles and Responsibilities – Project Management Preparations

• Project Planning: Defining the project scope, objectives, deliverables, and timeline. Develop a detailed project plan that outlines tasks, milestones, resources, and schedules. Utilize internal company documentation like standardized contracts, JHAs, Start-up and Close-out procedures, etc. to develop an accurate Job Packet for all projects
• Team Leadership: Leading and managing multiple teams, at multiple locations, which shall include assigning tasks, setting expectations, providing guidance, and encouraging collaboration among team members.
• Communication: Serving as a secondary point of contact for clients and team members. Ability to create and execute change orders in a timely manner so as not to delay an ongoing project.
• Risk Management: Identifying potential risks that could impact the project and developing strategies to mitigate or manage these risks. This includes contingency planning and proactive problem-solving and documenting in JHAs and Start-up Packets.
• Budget Management: Managing the project budget, including tracking expenses, forecasting costs, and ensuring that the project stays within financial constraints. Completes review of “actual hours” versus “bid hours” for all estimated projects and submits recommendations to Construction Manager and Construction Superintendent for updated bidding strategies if necessary.
• Timeline Management: Develop a comprehensive schedule in advance of the project’s intended start date, adjusting schedules and resources as needed to assist Construction Manager and Construction Superintendent in keeping the project on track.
• Quality Control: Ensuring that the project deliverables meet the required quality standards and expectations.
• Project Closure: Ensuring that all project objectives have been met, completing any final deliverables, conducting a post-project review with BVLS team, and ensuring a seamless transition to maintenance team.

Client Relations

• Successfully always represents BellaVista
• Able to respond properly to the client and follow-up to make sure their needs have been completed to their satisfaction
• Able to recognize when they do not have the answer for the client and let them know they will find it out or get the Superintendent involved
• Keep the Construction Manager aware of all concerns
• Maintain positive, responsive, and flexible attitude to all clients and colleagues

Communication

• Communicates with clients and team members kindly and effectively.
• Upon completion of work, comprehensive document of before and after photos in PDF format – Close-out Packet
• Maintain open and clear communication with clients to update them on project progress and change orders.
• Address client concerns and changes in project scope or requirements in conjunction with Construction Manager and Construction Superintendent.
• Clearly communicates via text, phone call or email issues, problems, or questions in a timely manner.
• Able to respond properly to the client and follow-up to make sure their needs have…