Buyer Administrator
Virtual Staff 365 · TELECOMMUTE · Posted Jul 2, 2026
Apply on company site Track it in JobSkout
Our client is one of Australia’s largest gifting, homewares, and kitchenware distributors, dedicated to bringing joy and meaning to people's lives through their products.
They are now seeking to hire a Buyer Administrator to provide critical administrative and data support to the Buying team, enabling Buyers to focus on strategic range development, supplier relationships, and commercial decision-making.
Job Responsibilities
Buying and Product Administration
Complete and maintain Item Creation Sheets accurately and in line with internal requirements
Populate and manage Salsify product data, liaising with Buyers and suppliers to obtain required copy, specifications, imagery, and compliance data
Support Buyers with high-volume data entry across internal systems
Ensure product information is complete, consistent, and aligned across all systems
Photography and Marketing Support
Prepare and complete photography briefs, ensuring all required product details, styling notes, and deadlines are clearly communicated
Coordinate product information required for photography and follow up on any missing data
Support the Buying and Marketing teams by ensuring all photography-related documentation is accurate and complete
Supplier and Compliance Coordination
Liaise with suppliers and Buyers to collect required compliance and product documentation
Email factories to request and follow up on APCO documentation, BSCI certification, and other ethical sourcing documents
Track and maintain records of compliance documentation, escalating gaps or risks to the Buyer where necessary
Make outbound calls to international suppliers and internal stakeholders to proactively follow up on outstanding information
Artwork, Packaging, and Barcode Support
Review and check artwork against the original brief, ensuring accuracy of product details, branding, and specifications
Flag discrepancies or errors to Buyers for review and resolution
Support packaging and artwork workflows to ensure accuracy prior to approval
Scan and verify barcodes, check documentation, and raise any inconsistencies or errors
Maintain organised records of barcode checks, approvals, and digital documentation