Administrative Assistant - Quick Hire!

MVP Holdings is a privately owned energy logistics company headquartered in Wichita, Kansas. As a prominent player in the midstream sector, MVP Holdings along with its subsidiaries offer a comprehensive array of services including gathering, transportation, processing, storage, distribution, marketing, and other midstream operations. Their clientele spans independent oil and natural gas producers, petroleum refiners, and various market participants across the United States. The company is deeply committed to operational excellence and customer satisfaction within the energy logistics industry, constantly striving to provide reliable and efficient service that supports the broader energy supply chain.

The Administrative Assistant position, based in Wichita, KS, plays a crucial role in maintaining the smooth functioning of the company’s front office operations. This role is essential for fostering a welcoming and organized office environment, ensuring that daily activities proceed efficiently and that team members have the administrative and clerical support necessary to perform their duties effectively. The ideal candidate will represent MVP Holdings with professionalism, offer exceptional customer service, and contribute positively to team dynamics.

In this pivotal role, the Administrative Assistant will greet guests warmly and assist with their needs by providing beverages and directing them appropriately. Handling incoming communications is another essential function, requiring the candidate to answer and route phone calls and voicemails accurately and promptly. They will also be responsible for processing vehicle-related documents such as acquiring tags and managing title paperwork, showcasing their attention to detail and organizational skills.

Additionally, the role involves handling incoming mail, faxes, and deliveries, as well as coordinating outgoing shipments to meet carrier requirements and delivery schedules. The Administrative Assistant will aid in coordinating catered meals and lunches for company meetings, training sessions, and events, as well as organizing office and employee celebrations, reflecting an ability to manage multiple tasks with precision.

Keeping the office environment well-stocked and maintained is another critical aspect. The Administrative Assistant will monitor supply inventories, order necessary materials, and liaise with property management to ensure maintenance issues are addressed timely, further supporting the operational requirements of the office. Other duties include running errands and performing any additional tasks as assigned by management, demonstrating flexibility and initiative.

Candidates must possess strong verbal and written communication skills, intermediate proficiency in Microsoft Office applications such as Excel, Word, and Outlook, and be adept at using standard office equipment including copiers, scanners, printers, and phone systems. The job demands strong attention to detail, basic mathematical skills, and the ability to handle sensitive information with discretion. It also requires the capability to multitask effectively in a dynamic environment while maintaining a professional demeanor.

Educationwise, a high school diploma or equivalent is required along with a valid driver’s license and a clean driving record. Ideally, applicants will bring 3-5 years of relevant experience in administrative, receptionist, office support, or customer service roles within a professional office setting. The role involves primarily sedentary activity with occasional physical tasks such as lifting supplies up to 25 pounds and making local trips around the Wichita area for business errands.

This position offers ample opportunity to contribute to a growing company in the energy logistics field, promising a supportive team atmosphere, valuable professional experience, and a chance to take initiative in a pivotal administrative capacity. Candidates who are organized, efficient, and professional will find this role rewarding and integral to MVP Holdings’ continued success and day-to-day operations.

• requires high school diploma or equivalent
• must possess a valid driver's license and maintain an insurable motor vehicle record
• 3-5 years administrative, receptionist, office support, or customer service experience preferred
• ability to perform primarily sedentary work including prolonged periods of sitting, computer use, and repetitive hand and finger movements
• ability to occasionally lift, carry, push, and pull up to 25 pounds
• ability to work local travel within the surrounding area approximately 5-10 percent of the time
• strong verbal and written communication skills
• intermediate proficiency in Microsoft Office applications
• proficiency operating standard office equipment
• ability to use internet-based applications
• strong attention to detail
• basic mathematical skills
• ability to work collaboratively in a team
• ability to exercise in…