Administrative Assistant, to the President's Office (Part-Time)

Administrative Assistant, to the President's Office (Part-Time)

Onsite

About the Job

• Duration: 6 months+ Contract (possibility of extension)
• Location: Fort Lauderdale, FL
• Work Schedule: Monday - Friday
• Weekly Hours: 27.5 hours (Mon, Wed-Fri 8am-12pm/12:30pm and Tues. 7:30am-3:30pm
• Pay rate: $25 per hour
• Job ID: BW007

Responsibilities:

• Under general supervision, this position is responsible for performing and overseeing various administrative tasks, providing essential support to staff, and assisting with coordinating meetings and activities within the Office of the President.
• This includes acting as a welcoming presence for external visitors and ensuring smooth operations during the District Board of Trustees' regular and special meetings.
• The role involves troubleshooting issues on the day of meetings, assisting with coordination between the Office of the President and the senior leadership team, and performing administrative tasks such as ordering supplies.
• This position requires exceptional organizational skills, the ability to manage multiple complex tasks efficiently, excellent communication skills, and the ability to handle highly sensitive and confidential information with professionalism and discretion.

Qualifications:

• High School Diploma. An associate's degree is preferred.
• Three to five years of administrative executive office support or related experience required.
• An equivalent combination of experience and education may be considered.

Essential Functions:

• Provides administrative support within the Office of the President and acts as a liaison with various departments to resolve operational and administrative issues.
• Coordinates facilities requests, assists with procurement and purchasing activities, and ensures the timely completion of administrative tasks.
• Prepares and edits agendas and meeting minutes based on direction.
• Organizes meetings, appointments, and other activities.
• Assists with the preparation of reports, gathers information, and performs general administrative tasks as directed.
• Maintains a clean, organized, and professional reception area; sorts, screens, and distributes mail and responses to inquiries.
• Performs other related duties as required.

Knowledge, Skills, & Abilities:

• Strong working knowledge of general office practices and procedures.
• Ability to identify and address the needs of the unit and take responsibility.
• Proficient in office software (e.g., Microsoft 365, spreadsheets, and data analysis).
• Strong interpersonal and communication skills to effectively represent the work area.
• Ability to exercise the utmost confidentiality in every aspect.

About our Company

DataSoft Technologies is a highly recognized provider of professional IT Consulting services in the US. Founded in 1994, DataSoft Technologies, Inc. provides staff augmentation services for Information Technology and Automotive Services. Our team member benefits include:

• Paid Holidays/Paid Time Off (PTO)
• Medical/Dental Insurance
• Vision Insurance
• Short Term/Long Term Disability
• Life Insurance
• 401 (K)

Skills:

Administrative Skills, Automotive Repair and Maintenance, Communication Skills, Data Analysis, Data Collection, Executive Assistant Skills , High School Diploma, Identify Issues, Information Technology & Information Systems, Information Technology Consulting, Interpersonal Skills, Leadership, Life Insurance, Mail Processing, Meeting Minutes, Microsoft Product Family, Multitasking, Needs Assessment, Order Supplies, Organizational Skills, Plan Meetings, Problem Solving Skills, Professional Services, Purchasing/Procurement, Reporting Skills, Spreadsheets, Time Management

About the Company:

Datasoft Technologies

Incorporated in 1994, DataSoft Technologies, Inc. is a customer-focused consulting and staffing services organization that provides solutions across all disciplines of business, including Engineering, Finance, Information Technology, Professional, Consulting, and software development. Its staff augmentation and business solutions provide a flexible, integrated workforce available for contract to hire—or permanent placement—with companies in the private and public business sectors. The company serves a broad range of businesses in the automotive, financial services, insurance, manufacturing, media and entertainment, software and telecommunications industries.

Company Size:

20 to 49 employees

Industry:

Computer/IT Services

Founded:

1994

Website:

http://www.datasoft-tech.com