Accounts Payable Bookkeeper

Overview: We are seeking a meticulous and detail-oriented Bookkeeper to join our team. The Bookkeeper will play a critical role in managing various financial aspects of the organization, including accounts payable, payroll, servicing, taxes, audits, and software management. The ideal candidate will have strong organizational skills, a keen eye for accuracy, and a proactive approach to problem-solving.

Reports to: CFO

Responsibilities:

1. Accounts Payable:

• Organize vendor invoices, match them with packing slips or seek approval, and enter them into the accounting system for payment.
• Follow up on any missing invoices or packing slips.
• Ensure timely payment of invoices and maximize available discounts.
• Gather invoices and receipts that were paid by company credit cards, reconcile the statement, and enter into the accounting software.
• Submit applications for new vendor accounts as needed.
• Enter new Vendors into the account software.

2. Payroll:

• Manage and maintain all aspects of bi-weekly payroll and subcontractor payments.
• Maintain accurate payroll files and records.
• Prepare and submit payroll taxes, including quarterly and year-end filings.
• Update payroll software and troubleshoot any software issues.

3. Unemployment:

• Administer unemployment claims and related documentation.
• Keep track and document when an employee is terminated in the state unemployment portal

4. Service & Repair:

• Invoice all service orders to customers accurately and promptly.
• Coordinate with the service department to ensure accurate coding and billing.
• Audit service logs to ensure timely invoicing of non-warranty service orders.
• Assist in keeping track of warranty parts & service with manufacturers; ensuring credit memos are received, & items in inventory are appropriately added, moved, and removed.

5. Tax Returns:

• Compile data and process taxes including: TN SUI, 941 & 940
• Each January, prepare and file W2 & 1099 tax forms
• Assist in compiling data for other tax filings as required.

6. Software Management

• Assist with any changes, customizations, upgrades, and maintenance of the accounting software.
• Share responsibility for other office software work, upgrades, and installations.

7. General Ledger and Reconciliations:

• Periodically audit general ledger accounts, vendor accounts, customer accounts, inventory counts, reconciliations, shipping and receiving documents, and credit card charges for accuracy and approval.
• Assist in conducting quarterly & year-end reconciliations and closings.

8. File Organization and Office Support:

• Manage file organization of accounts payables for financial records and related documentation.
• Fill in for other office support staff as needed and assist with tasks when required.

Job Type: Full-time

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person