Administrative Assistant

FERGUSON ARCHITECTURE is growing—more great work, more great people, and an even greater need for someone who keeps our studio humming. We’re looking for an ADMINISTRATIVE ASSISTANT with at least 2 years’ experience who loves making a workplace run smoothly. This is a full-time position (40 hours per week) based in our Tacoma studio. We believe our culture and collaboration thrive when we share space together, so being on-site at least four days a week during normal business hours is essential.

You’ll be the friendly face and steady metronome that keeps things on track, from greeting clients and answering phones, to coordinating emails and schedules. You’ll help keep the materials library and studio organized and well-stocked (coffee and snacks included!). You’ll partner closely with our team to support timesheets for payroll and invoicing, process expense reports, pull data, and help streamline systems. You’ll also get the opportunity to dive into creative fun too: preparing website updates, social media posts, presentation packages, award submissions, and helping to capture the perfect picture of a newly completed space.

Day One Skills and Attributes We Expect:

• Experience with Microsoft Office especially Outlook, Teams, and Excel
• Basic accounting knowledge including AR and AP
• Tech savviness, forward-thinking, and a curiosity to learn new things
• Organized and accurate with a strong attention to detail
• Clear and personable written and verbal communication
• A tenacious spirit and a proactive, solutions-first mindset
• Strong follow-through and ownership of tasks from start to finish
• Ability to prioritize competing requests, manage interruptions, and keep calm in an open studio environment

Additional Technical Skills We Love:

• Background in bookkeeping or customer service
• Knowledge of progress billing, construction accounting, or of the AEC field in general
• Magical spreadsheet wizardry
• Ability to see inefficiencies and suggest better ways of working
• Experience with project and business management software
• Creative social media or graphic design skills
• Familiarity with Adobe design tools (Acrobat, InDesign, Illustrator, Photoshop)

Bonus Skills and Interests We Encourage:

• A knack for making things beautiful, fun or memorable
• An interest in Tacoma and community engagement
• Superpower not mentioned above which makes this position uniquely suited to you!

Ferguson Architecture is a full-service Architecture and Interiors studio working on public and private projects throughout the South Sound. We take design seriously—ourselves, not so much. Our culture is supportive, inclusive, ambitious, and grounded in being Good Partners to our clients and each other.

We offer competitive compensation and generous benefits including medical, dental, and vision insurance, 401k match, gym membership, and some schedule flexibility at our dog-friendly studio. The pay range for this role is $19-$23 an hour depending on experience. Ferguson Architecture is an Equal Opportunity Employer.

Join Us:

To apply, please provide a cover letter and résumé. We can’t wait to meet you.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Administrative: 2 years (Required)

Location:

• Tacoma, WA 98402 (Preferred)

Ability to Commute:

• Tacoma, WA 98402 (Required)

Work Location: In person