Assistant Property Manager/ Leasing Professio
Sinatra & Company Managem · Hamburg, New York · Posted Jun 24, 2026
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Job Description: Your job responsibilities will include, but are not limited to the following:
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Processes check depositing and posting with open communication with the property accountant
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Audits and assesses tenant billbacks as necessary
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Audits, monitors, and takes charge of delinquency efforts in a time efficient manner
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Assists in production of monthly and annual reports in conjunction with the property manager
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Prepares transactional documentation
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Effectively read ledgers and other rental documentation
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Coordinates with vendor teams to address maintenance repairs and preventative maintenance efforts
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Locates opportunities for review requests following positive interactions with residents or prospects
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Obtains estimates/bids for repairs on property as needed
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Enters and schedules work requests for tenants and make-ready units
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Continues to oversee the leasing process which includes but is not limited to document preparation, fee collection, and conducting apartment tours.
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Maintains an acceptable closing ratio, as well as meets or exceeds 90% follow-up requirement through our CRM platform.
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Monitors occupancy for units and other rentable items to meet or exceed budget expectations.
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Tours the property daily to ensure excellent curb appeal, removes trash and debris as discovered along path.
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Walks every unit prior to showing, providing keys for move-in, or other applicable situations
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Completes full move-out process to include but not limited to walking vacated units, allocating charges, processing deposit accounting, and sending applicable move-out documentation
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Assists in renewal notification distribution and follow-up
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Maintains 100% completion in any additional training assigned through the Grace Hill Platform or any other training software required
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Monitors marketing collateral and communicates needs with marketing department
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Assists in outreach marketing efforts and resident events
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Communicates effectively with prospects, tenants, vendors, and other team members
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Maintains complex schedule to include appointments, team meetings, due dates, and conference calls
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Communicates frequently with legal team in reference to eviction proceedings and other lease violations
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Maintains working knowledge of Fair Housing and other applicable laws, rules, and regulations
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Has ability to work a flexible schedule to include weekends
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Assists in resident retention efforts and other resident needs as applicable
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Completes all other miscellaneous tasks assigned by either the property manager or upper management
- This list is designed to be a brief description of typical job roles but does not encompass all requirements of the role that may arise from day to day. To excel in this role, a team player mentality will be required.