Office Manager

Job Overview

Voegele Mechanical Contractors, Inc. is a stable, highly regarded commercial and light industrial plumbing and HVAC company with a 58-year track record of success. We are seeking a versatile professional to join our close-knit office team and serve as the operational backbone of our business. In this multifaceted leadership role, you will manage day-to-day corporate operations, support our field technicians, and ensure our commercial billing workflows remain seamless. If you thrive in a dynamic environment where no two days are exactly the same, this is the perfect opportunity for you.

What You’ll Do (Responsibilities)

• Manage customer billing and maintain accurate financial records.
• Process and monitor accounts receivable and accounts payable transactions.
• Administer payroll, employee benefits, payroll taxes, and all required payroll and tax reporting.
• Download, organize, and distribute project plans, specifications, and bid documents.
• Prepare and issue subcontract agreements, purchase orders, change orders, and other project-related documentation.
• Compile, track, and submit project-specific submittals and supporting documentation.
• Maintain project files and assist with contract administration throughout the project lifecycle.
• Coordinate with project managers, vendors, subcontractors, and customers to ensure timely processing of project documentation.
• Support daily office operations and provide administrative assistance as needed.

What We Look For (Qualifications)

• Experience: Minimum of 3–5 years in construction, mechanical contracting, plumbing, or HVAC office management.
• Industry Knowledge: Firm understanding of commercial construction billing, subcontracts, and progressive project scheduling.
• Software Skills: Proficiency with accounting platforms (Sage/Peachtree).
• Communication: Exceptional verbal and written professionalism tailored for corporate facility managers and general contractors.
• Education: High school diploma required; Associate’s or Bachelor’s degree in Business Administration or accounting is highly preferred.

Pay: $48,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person