Payroll Accountant

Assist in the bi-weekly processing of multi-state payroll for 1,600 + employees. Work with managers and employees to resolve payroll issues. Administer the time and attendance module. Maintain payroll filing system. Support Payroll Administrator and full cycle payroll processing. Maintain the payroll related General Ledger accounts and business transactions of the organization by applying Generally Accepted Accounting Principles (GAAP), including analytical work and thorough review of payroll related financial records. Prepare financial reports for tax reporting purposes and internal purposes. Responsibilities also include reconciling payroll related GL accounts, analyzing past costs, and obligations incurred to predict current and future payroll related expenses.

Essential Responsibilities Include, but Not Limited To:

Accurate and timely processing of bi-weekly payroll, using ADP products (Time and Attendance, Workforce Now)

Administer the time keeping system. Set up employees, validate adherence to FLSA, monitor submission of approved timesheets, and ensure valid data transfers to/from payroll system

Process employee maintenance, including new hires, terminations, rate changes, labor security group changes, incentives, direct deposits, reimbursements, etc.

Calculate wage and overtime pay, calculate and record payroll deductions, calculate retro payments, process payroll corrections, process requests for payroll advances and final checks

Handle various payroll inquiries from internal parties

Distribute payroll reporting to various internal business stakeholders.

Prepare mailing of physical live checks and paper paystubs each pay cycle

Prepare and file payroll related government reporting

Maintain secure and confidential payroll system and files, exercise a high degree of discretion and integrity when dealing with sensitive payroll information

Perform general ledger accounts analysis and reconciliations of payroll related GL accounts. Prepare schedules, invoices, explanations of supporting materials and procedures, and prepare any other necessary data

Process payroll related accounting entries and accruals

Determine GL coding for ADP fees for services invoices

Process employee loans including re-payment entries

Establish and maintain positive working relationships with employees, third party vendors, and team members

Stay current on all payroll regulations and requirements related to multi-state payroll processing and initiate new procedures to maintain compliance

Maintain SOPs for various job duties and create new SOPs as necessary

Take a leadership role in developing or proposing changes to payroll procedures to improve accuracy and efficiencies by evaluating process flow, proposing new procedures, assist in management education and training

Peripheral Duties:

Special projects /duties assigned by the accounting manager

Must be able to maintain a high degree of confidentiality

BA/BS Degree in Accounting, Finance, or related major

Previous payroll processing experience

At least two-years’ experience in a payroll/finance/accounting role

High attention to detail

Intermediate knowledge of ADP payroll processing and Workforce Now

Excellent communication and interpersonal skills

Ability to juggle multiple projects while maintaining accuracy and deadlines

Ability to work independently as well as part of a team

Strong sense of self-motivation

Excellent analytical, organizational, and problem-solving skills

Knowledge of commonly used concepts, practices, and procedures within the accounting cycle

Previous Microsoft Office experience with intermediate skill level in Excel and Word

Previous Great Plains experience a plus

Payroll certification a plus

All your information will be kept confidential according to EEO guidelines.

All job offers for this position are contingent upon passing a criminal background check after a conditional offer of employment. No applicants will be disqualified based on the mere presence of criminal history, and an individualized assessment shall be conducted before any conditional offer of employment is revoked.

Attorney General’s Washington Fair Chance Act guide

RCW 49.94.010

This is a safety-sensitive position.

This employer participates in E-Verify and will provide the Social Security Administration and if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

We do not provide H1-B sponsorships at this time.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state .

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Charlie's Produce is an Equal Opportunity Employer

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