Office & Accounting Assistant

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

The Office Assistant is responsible for providing administrative support to the business office and dispatch. The position requires continual attention to detail, understanding priorities, answering phones, creating workorders, and the ability to juggle multiple competing tasks and demands. This work also requires flexibility and coordination with other team members to accomplish overall team goals.

Responsibilities

• Use Microsoft Word to develop and revise documents, apply templates to existing documents, and format materials to align the with branding standards
• Use Microsoft Excel to create and update simple spreadsheets, charts, and graphs.
• Experienced with QuickBooks
• Compose routine letters, emails and memoranda ensuring accuracy and professionalism
• Prepare and process job costs/expense reports
• Develop and/or maintain databases and spreadsheets
• Assist in making bank deposits to correct accounts
• Knowledge of AR, AP, job costing, filing, and invoicing
• Ability to learn new software and APP programs as they are implemented
• Ability to work independently and take care of the customer with excellent customer service
• Answer phones and take correct billing and job information in a busy office

Qualifications

• High school or equivalent preferred
• Office experience a must
• Reliable

Schedule

This position will start at a minimum 24 hours per week, Monday through Friday, with the potential to be a full-time position. Benefits come with a minimum of 32 hours per week. These can include:

• 401k and match
• Health insurance
• Dental/vision insurance
• Paid holidays
• Paid vacation after 1 year