Executive Assistant & Business Operations Coordinator

Executive Assistant & Business Operations Coordinator

Support a Growing Manufacturing & Technology Company Behind the Scenes

Are you the person who naturally creates order, tracks every detail, follows up before anyone asks, and makes busy leaders more effective?

Tait Consulting is partnering with a growing client in the manufacturing, construction, and technology space to hire a highly organized, detail-driven Executive Assistant & Business Operations Coordinator.

This is a key behind-the-scenes role supporting executive leadership in a fast-moving, entrepreneurial environment. The right person will love building systems, organizing information, managing details, tracking follow-through, and helping leadership stay focused on the highest-value priorities.

This is not a “sit and wait for instructions” administrative role. This is an opportunity for a dependable, proactive operator who enjoys creating structure, improving processes, and making sure nothing falls through the cracks.

About the Opportunity

Our client operates across both manufacturing/construction and technology, which means the environment is dynamic, fast-paced, and constantly evolving. The leadership team needs someone who can bring calm, consistency, organization, and follow-through to a business that is continuing to grow.

The Executive Assistant & Business Operations Coordinator will serve as an operational backbone for the COO and leadership team. This person will own administrative coordination, calendar management, project tracking, documentation, SOP support, Google Drive organization, meeting follow-up, and business operations support.

The ideal candidate is steady, dependable, highly organized, and process-oriented. You take pride in accuracy. You enjoy supporting leaders. You are comfortable working behind the scenes. You love checklists, systems, documentation, and helping a team operate more efficiently.

What You’ll Do

Executive Support & Calendar Management

You will help keep leadership organized, prepared, and focused.

Responsibilities include:

• Manage complex calendars and scheduling for executive leadership
• Coordinate meetings, agendas, reminders, and follow-up items
• Organize travel arrangements, logistics, and meeting details
• Support inbox and communication organization as needed
• Prepare meeting notes and track action items
• Help ensure leadership priorities, deadlines, and commitments stay on track

Project Coordination & Follow-Up Management

You will help create accountability and momentum across the business.

Responsibilities include:

• Track projects, deadlines, and deliverables
• Maintain task lists, accountability trackers, and project updates
• Follow up with team members on open items and next steps
• Coordinate cross-functional communication between leaders and departments
• Identify bottlenecks, missing information, or overdue tasks
• Keep projects moving without needing constant direction

Documentation & SOP Support

You will help turn tribal knowledge into clear, repeatable systems.

Responsibilities include:

• Create, update, and maintain Standard Operating Procedures
• Document workflows, processes, and recurring responsibilities
• Support process improvement and operational consistency
• Organize company knowledge, templates, and documentation
• Ensure documents are current, accurate, easy to find, and easy to use

Google Drive & Information Management

You will own organization and accessibility of key business information.

Responsibilities include:

• Organize Google Drive and shared company files
• Create naming conventions and file structure systems
• Maintain version control and document accessibility
• Organize company records and administrative documentation
• Ensure important information is easy to locate, secure, and up to date

Business Operations & Administrative Support

You will support the day-to-day operational rhythm of a growing company.

Responsibilities include:

• Create and maintain organizational charts
• Support administrative reporting and documentation
• Coordinate company calendars, meetings, events, and logistics
• Assist with onboarding logistics and employee documentation
• Maintain business records, compliance documentation, and internal files
• Support recurring operational processes and leadership requests

Light Hiring & Interview Coordination

You may support scheduling and coordination related to hiring.

Responsibilities may include:

• Schedule interviews and candidate meetings
• Coordinate candidate communication and logistics
• Maintain hiring documentation and tracking systems
• Support onboarding administration

What Success Looks Like

A successful person in this role will create visible relief for the leadership team by making the business feel more organized, consistent, and under control.

Success will be measured by:

Accuracy

Administrative deliverables, documentation, scheduling, and records are consistently accurate and complete.

Relia…