Planning & Scheduling Administrative Assistant

Job Title: Production Planning & Scheduling Administrative Assistant

Pay: $19.00 - $24.00 per hour DOE

Schedule: Monday-Friday | 8:00 AM - 4:30 PM

Job Type: Full-Time | Temp-to-Hire

Production Planning & Scheduling Administrative Assistant – Must-Have Requirements

• High School Diploma or GED required
• Proficient in Microsoft Excel and Microsoft Outlook
• Strong computer, data entry, and administrative skills
• Excellent organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Strong attention to detail and accuracy
• Basic math skills
• Ability to accurately read part numbers, revisions, and quantities
• Ability to follow written procedures and work instructions
• Strong verbal and written communication skills
• Ability to work in a fast-paced manufacturing environment

Production Planning & Scheduling Administrative Assistant – Position Summary

We are seeking a detail-oriented Production Planning & Scheduling Administrative Assistant to support production scheduling, materials planning, shipping coordination, and customer delivery tracking within a manufacturing environment. This position plays a key role in maintaining accurate schedules, monitoring production flow, updating ERP systems, and ensuring effective communication between Production, Purchasing, Quality, Shipping, and Customer Service departments.

Production Planning & Scheduling Administrative Assistant – Essential Duties & Responsibilities

• Assist with maintaining production schedules and customer delivery schedules
• Support material planning activities and monitor material availability
• Track jobs, materials, and components throughout the manufacturing process
• Coordinate shipping schedules and shipment tracking
• Update and maintain ERP systems, production reports, and spreadsheets
• Monitor production priorities, schedule changes, and job status updates
• Generate and distribute scheduling, production, and shipping reports
• Maintain organized records, documentation, and quality files
• Perform data entry, document control, and filing activities
• Assist with inventory administration and transaction verification
• Support customer delivery tracking and schedule management
• Communicate with internal departments regarding production status and scheduling needs
• Provide administrative support to management and office personnel
• Assist with special projects and additional duties as assigned

Production Planning & Scheduling Administrative Assistant – Additional Qualifications

• Previous experience in administrative support, production planning, scheduling, logistics, manufacturing, inventory control, or customer service preferred
• Manufacturing industry experience strongly preferred
• Experience using ERP or MRP systems is a plus
• Associate degree or related education is a plus
• Ability to read blueprints, Bills of Material (BOMs), and shop travelers preferred
• Strong problem-solving and analytical skills
• Ability to learn new systems and processes quickly
• Professional communication skills and positive attitude

Production Planning & Scheduling Administrative Assistant – Physical Requirements

• Ability to sit, stand, and walk throughout office and production areas
• Ability to occasionally lift and carry up to 25 pounds
• Ability to work at a computer for extended periods
• Ability to maintain focus and accuracy in a fast-paced environment

Keywords

Production Planning, Production Scheduler, Scheduling Coordinator, Administrative Assistant, Manufacturing Administrator, ERP Systems, MRP Systems, Logistics Coordinator, Inventory Control, Shipping Coordinator, Materials Planning, Data Entry, Manufacturing Support, Customer Service, Production Control

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