Office Manager

Title: Office Manager

Reports to: President of Junior League of Miami, Inc.

Location: In-Office Position Located in Coral Gables, FL

Part Time: Approximately 20-30 Hours Weekly; Hours may vary; typical hours of operation are 9:00 AM -5:00 PM, although some support may be required during nights and weekends.

Position Overview: The Office Manager is an administrative position and is responsible for helping Junior League of Miami (“JLM”) fulfill its mission and purpose.

Responsibilities and Essential Functions:

• Answers phone, mail, and email inquiries, escalating information to appropriate parties as needed.
• Assist JLM volunteers with mailings, communications, major copying jobs, and other administrative needs.
• Enter data into the membership databases.
• Work on special projects, as assigned by the President and EVP.
• Assist with meeting set-up and post-event clean up both at JLM Headquarters and at outside venues.
• Communicates necessary repairs, maintenance, and organization to the Junior League of Miami Board of Directors and Junior League of Miami Headquarters President and Board of Directors
• With approval from President, coordinates and executes all necessary tasks pertaining to upkeep of JLM Headquarters such as scheduling of repairs or obtaining quotes from vendors
• Maintain and order office inventory and supplies at HQ
• Work with Bookkeeper to provide invoices for postage, merchandise sales, and other expenses and revenues.
• Perform duties as scheduled
• Ensure functionality and easy connection to various hardware/technology: screens, projectors, wi-fi, remote screen sharing

Required Skills and Competencies:

• Maintains a professional demeanor and possesses excellent communication skills, with a strong customer service orientation.
• Organized and detail-oriented
• Commitment to JLM mission and values statement
• Consistently completes tasks dependably and with a high standard of quality
• Proficient in Google Suite and/or Microsoft Suite.
• Ability and willingness to ask clarifying questions.
• Demonstrates strong listening skills.
• Flexibility and adaptability executing varied tasks, often at short notice.
• Ability to work independently within procedures or as part of a team.
• Ability to work evenings or weekends from time to time.
• Must have reliable transportation.

Required Qualifications:

• Fluent in written and spoken English, proficiency in Spanish is a plus.
• Must be authorized to work in the USA
• Associate degree or 2 years’ previous experience as office manager, administrative assistant, or receptionist.
• Must possess a valid drivers license.
• Previous nonprofit experience preferred.

Job Type:

• In-Office Position.
• Non-exempt, hourly position
• Schedule will be set upon hiring and may vary from week-to-week.

Other Considerations:

Any dues-paying member of Junior League is ineligible to apply for this position

Pay: $22.00 - $25.00 per hour

Work Location: In person