Bookkeeper & Payroll Coordinator

We are seeking a detail-oriented and reliable Office Manager / Bookkeeper & Payroll Coordinator to manage our office accounting functions, process payroll, and handle day-to-day office operations. This is a key role supporting the financial health and smooth running of our catering business. The ideal candidate will have experience in bookkeeping, payroll, and office management — and be comfortable working in a dynamic hospitality environment.

Key Responsibilities:

• Manage accounts payable and accounts receivable
• Process invoices, payments, and client billing
• Reconcile bank statements and credit card statements
• Maintain and organize financial records and reports
• Prepare payroll and manage payroll submissions to payroll provider (ADP or equivalent)
• Ensure accurate payroll records, tax filings, and compliance
• Assist with budgeting, expense tracking, and financial reporting
• Manage office supplies, vendor accounts, and office systems
• Support leadership team with administrative and operational tasks as needed
• Liaise with outside CPA or accountant for tax prep and end-of-year reporting

Qualifications:

• 3 or more years of bookkeeping, accounting, payroll, or office management experience
• Proficiency in QuickBooks Online (required)
• Experience processing payroll
• Familiarity with general HR/payroll compliance is a plus
• Strong attention to detail and organizational skills
• Ability to maintain confidentiality of sensitive financial and personnel data
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong communication skills and a collaborative mindset
• Experience in hospitality, catering, or small business office environments is a plus

Compensation & Benefits:

• Salary range: $65,000 to $75,000 per year, based on experience
• Paid time off and holidays
• Opportunities for professional growth and advancement
• A collaborative and supportive work environment

About Us: We are a well-regarded NYC-based catering company known for delivering exceptional culinary experiences and top-notch service to corporate and private clients. We pride ourselves on our team-oriented culture and are looking for someone who is excited to contribute to our continued growth.

Job Type: Full-time

Pay: $1,350.00 per week

Benefits:

• Employee discount
• Paid sick time
• Paid time off

Work Location: In person