Administrative Assistant, Annenberg Public Policy Center

Administrative Assistant, Annenberg Public Policy

Center

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Posted Job Title

Administrative Assistant, Annenberg Public Policy Center

Job Profile Title

Administrative Assistant B

Job Description Summary

The Annenberg Public Policy Center (APPC) is seeking a versatile,

motivated Administrative Assistant with excellent writing and

communication skills to provide administrative support to the APPC

Director and work on a variety of writing, media, event, and

communication tasks. The position will report to and serve in a

primary administrative role for the APPC Director, as well as

supporting several other roles and units within APPC, including

assisting the APPC Director of Events and Facilities with select

APPC events and archiving and the APPC Director of Communications

with web content, graphics and social media outreach. The

Administrative Assistant must be detail-oriented and adept at

juggling projects.

About APPC: A premier communication policy center founded in 1993

by Ambassadors Walter and Leonore Annenberg, APPC's mission is

producing "research and engagement that matter" through

cutting-edge communication science and by increasing the impact of

communication scholarship to improve public well-being. APPC's work

is carried out by three research divisions (Communication Science,

Institutions of Democracy, Climate Communication); three institutes

(Annenberg Health and Risk Communication Institute, Leonore

Annenberg Institute for Civics, Science of Science Communication

Institute); a center focused on collaborative work and

post-doctoral fellowships (Annenberg Center for Advanced Study in

Communication); and a media project (FactCheck.org).

Job Description

Job Responsibilities:

Supporting the APPC Director:

• Have full access to and manage APPC Director's calendar,

including teaching, research, travel, speaking engagements, student

meetings, staff meetings, etc.

• Book travel for APPC Director, draft detailed itineraries for

trips and meetings, prepare travel reimbursement requests in

Concur.

• Greet/escort Director's visitors to the building/office.
• Answer Director and APPC phone lines. Forward messages left on

main APPC phone line after hours to appropriate parties.

• Maintain list of APPC Director obligations, priorities and

deadlines, review frequently with APPC Director.

• Organize requests to Director for things like recommendations,

draft recommendations.

• Create presentation materials for APPC Director presentations

(agenda, slide decks, video compilations).

Supporting the APPC Director and APPC Director:

• Maintain a network of contacts key to APPC programming and

development activities and APPC Director and Deputy Director

activity.

• Draft and send communications in various forms (email, memos,

letters, etc.) on behalf of the APPC director and APPC Deputy

Director.

• Assisting APPC Deputy Director and APPC Director with APPC

Director's research initiative.

Assisting the APPC Director of Communication

• Update APPC website, writing website news posts, including

obtaining and editing art.

• Helping to manage social media accounts, including creating and

formatting posts.

• Update databases of contacts and assist with tracking media

coverage; perform routine maintenance of email distribution lists;

research new contacts based on materials being promoted.

• Develop thumbnail graphics and video clips for news releases

and social media.

• Format press releases for posting and distribute via press

release sites and MailChimp.

Assisting the APPC Director of Events and Facilities and

division/institu…