Administrative Assistant 2 (10314)

Administrative Assistant 2

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Disability Employment and Transitions Division. This position provides administrative support to Disability Employment and Transitions (DET) staff and consumers. Responsibilities include: creating, proofreading, and editing documents; maintaining consumer case folders by filing notes, correspondence, and records; and entering and verifying data, generating reports, and notifying staff of fiscal and case management deadlines.

Why Join DPHHS: Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents. The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity:

• Knowledge of administrative support and office work.
• Excellent written and verbal communication skills.
• Excellent customer service skills.
• Ability to organize and prioritize work.
• Ability to handle and maintain confidential information.
• Ability to establish and maintain effective work relationships.
• Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs.
• Ability to recognize and solve problems.
• Meet minimum qualifications: High School Diploma or the equivalent. Two years of administrative assistance or office support experience. Other combinations of related education and experience may be considered on a case-by-case basis.

How to Apply: To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position. Cover Letter - Please describe your experience working with individuals who live with disabilities. Resume Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Additional Information: This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy. This position may be eligible for a statutory $1.00 an hour base pay increase effective July 1, 2026.Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.Salary: $22.05-22.05 HourlyTelework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement PlanNumber of Openings: 1Employee Status: RegularSchedule: Part-TimeJob Type: StandardShift: Day JobTravel: Yes, 5 % of the TimePrimary Location: Great FallsAgency: Department of Public Health & Human ServicesUnion: Montana Federation of Public Employees