Administrative Assistant/ Receptionist (2+ yrs exp req)

Job Overview

This is a high end business that requires a polished professional highly skilled with office administration and respects privacy and confidentiality.

We are seeking a dynamic, organized and highly skilled Receptionist/Administrative Assistant to join our team!

This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent verbal and written communication skills.

You will serve as the first point of contact for visitors and callers, manage office tasks efficiently, and support various administrative functions to keep our workplace running seamlessly. This position offers an exciting opportunity to develop your office management skills while contributing to a positive, professional environment.

Duties

• Greet visitors warmly and professionally, directing them appropriately and maintaining a welcoming atmosphere
• Answer multi-line phone systems promptly, using proper phone etiquette, and route calls accurately
• Manage front desk operations including scheduling appointments, handling mail, and maintaining visitor logs
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
• Utilize software such as Microsoft Office, Google Workspace (docs, sheets, slides, Google Drive) and other office management tools for daily tasks
• Support bookkeeping activities including basic bookkeeping tasks
• Assist with calendar management using Google Calendar and scheduling appointments for staff or clients as needed
• Provide exceptional customer service by addressing inquiries via phone or email and supporting client needs

Experience

• Proven office experience or administrative support background in a fast-paced environment
• Familiarity with multi-line phone systems and professional phone etiquette
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills. Must be able to manage Google Calendar and Google Drive.
• Experience with hospitality environments, hotel or private club, is preferred
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Clerical experience including filing, proofreading, and document management is preferred
• Some website management is highly desirable.

Join us in creating a vibrant workplace where your organizational talents shine! We value proactive individuals who thrive on delivering outstanding support while fostering a friendly environment. This role is essential in ensuring our office operates smoothly every day—your energy and dedication will make a real difference!

There is a strong change of becoming full-time employee with full benefits.

Please include your resume and cover letter in PDF format.

No phone calls, please.

Pay: $25.00 - $28.00 per hour

Benefits:

• Flexible schedule

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 2 years (Required)

Ability to Commute:

• San Francisco, CA 94102 (Required)

Work Location: In person