Executive Assistant & Personal Assistant to CEO

Executive Assistant to Founder | Real Estate & Business Operations

Location: Houston, TX (In-Person)

Compensation: $65,000–$75,000 annually

What We Offer

• Competitive salary ($65,000–$75,000)
• Annual performance bonus opportunity
• Significant long-term growth potential
• Direct access to an entrepreneur, investor, and business owner
• Opportunity to become a trusted right-hand partner
• Dynamic work environment with exposure to business operations, real estate investments, and executive management

About The Role

We are seeking a highly organized, tech-savvy, proactive Executive Assistant to support a growing entrepreneur, real estate investor, and business owner.

This is not a traditional administrative position.

We value ownership, reliability, and professionalism. While this role is primarily Monday–Friday, there will occasionally be situations that require flexibility outside of normal business hours.

We are not looking for someone who is simply searching for their next job. We are looking for a highly organized, dependable, and proactive individual who wants to become a long-term trusted partner.

This person takes pride in creating order, solving problems, and helping others operate at a higher level.

The ideal candidate naturally takes ownership, communicates exceptionally well, and enjoys going above and beyond to keep operations running smoothly.

This role offers significant long-term growth potential for someone who wants to build a career alongside an ambitious entrepreneur.

Who Will Thrive In This Role

You will thrive in this role if you:

• Enjoy creating order out of chaos
• Like solving problems before they become problems
• Take pride in helping others succeed
• Are proactive instead of reactive
• Like building systems and improving efficiency
• Want to become a trusted right-hand partner
• Are dependable, professional, and resourceful

This is not a “clock in, clock out” role. We are looking for someone who genuinely enjoys helping operations run smoothly and takes ownership of their work.

ResponsibilitiesExecutive Support

• Manage calendar and scheduling
• Coordinate meetings and appointments
• Screen and prioritize communications
• Prepare daily and weekly priority reports
• Track important deadlines and follow-ups
• Manage travel arrangements and itineraries

Financial & Administrative Management

• Monitor due dates and account activity
• Organize financial records and documentation
• Coordinate with accountants, attorneys, bankers, and insurance professionals
• Maintain accurate records and filing systems
• Assist with recurring bill management and payment tracking

Real Estate & Business Operations

• Track active acquisitions and development projects
• Coordinate with brokers, lenders, title companies, attorneys, contractors, and vendors
• Maintain deal pipelines and transaction records
• Assist with due diligence and document collection
• Track property-related deadlines and obligations
• Help organize business operations and ongoing projects

Personal & Executive Operations

• Manage personal and business calendars, appointments, and priorities
• Maintain organization across all ongoing projects and commitments
• Coordinate with vendors, service providers, and professional advisors
• Build systems and processes that increase efficiency and reduce stress
• Anticipate needs and proactively solve problems before they arise
• Keep deadlines, follow-ups, and important commitments from falling through the cracks
• Serve as a trusted right-hand partner in both business and personal operations

QualificationsRequired

• 2+ years of experience supporting executives, business owners, entrepreneurs, or professionals
• Strong organizational skills
• Excellent written and verbal communication
• High attention to detail
• Strong technology skills
• Ability to manage confidential information
• Self-starter who can work independently

Preferred

• Real estate experience
• Project management experience
• Experience supporting entrepreneurs or high-net-worth individuals
• Familiarity with Google Workspace
• Experience managing multiple projects simultaneously

Non-Negotiables

• Extremely organized and detail-oriented
• Highly trustworthy and discreet
• Strong communicator
• Tech savvy and resourceful
• Comfortable working independently
• Ability to anticipate needs without being asked
• Willing to occasionally respond outside traditional business hours for urgent matters
• Professional, dependable, and solutions-oriented

What Success Looks Like (First 30 Days)

Within 30 days, you will:

• Fully organize calendars and scheduling
• Create systems that improve efficiency
• Ensure deadlines and follow-ups are never missed
• Streamline communications and priorities
• Organize active projects and real estate operations
• Become a trusted operational partner

The goal of this position is simple: create order, improve efficiency, and allow the founder to focus on high-value decisions, investments…