Front Desk Receptionist (Bilingual English/Spanish)

Job Overview

We are looking for a friendly, organized, and dependable Front Desk Receptionist to join our growing team. As the first point of contact for visitors, employees, vendors, and clients, you will play an essential role in creating a welcoming and professional environment while ensuring our daily office operations run smoothly.

The ideal candidate is bilingual (English/Spanish), enjoys helping people, thrives in a fast-paced office setting, and has excellent organizational and communication skills. If you are detail-oriented, proactive, and enjoy multitasking, we'd love to hear from you.

Responsibilities

Front Desk & Office Administration

• Greet and assist visitors, employees, vendors, and clients in a professional and friendly manner.
• Answer and direct incoming phone calls with excellent phone etiquette.
• Take accurate messages and ensure timely follow-up.
• Respond to general inquiries and provide exceptional customer service.
• Maintain a clean, organized, and professional reception area.
• Monitor office supply inventory and coordinate reordering as needed.
• Perform general administrative duties including filing, scanning, copying, and data entry.

Employee & Payroll Support

• Print, organize, and file employee and subcontractor timesheets and related documents.
• Scan and save employee timesheets to the company drive.
• Enter employee time into HH2 and resolve discrepancies.
• Follow up with employees regarding missing or incomplete timesheets.
• Submit timesheets to supervisors for approval.

Bookkeeping & Accounting Support

• Prepare checks for mailing and distribution.
• Assist with basic bookkeeping, document management, and recordkeeping.

Hotel Reservations & Project Support

• Coordinate hotel accommodations for employees traveling to job sites.
• Manage reservation changes, cancellations, and extensions with Project Managers and Supervisors.
• Prepare project drawdown folders and labels using a Dymo label maker for Project Managers.

Shipping & Logistics

• Create UPS shipping labels for outgoing packages.
• Track shipments and assist with delivery inquiries.
• Coordinate incoming and outgoing mail and deliveries.

Additional Duties

• Assist with scheduling appointments and calendars as needed.
• Support office operations and complete other administrative duties as assigned.

Qualifications

Required

• Bilingual in English and Spanish.
• High school diploma or equivalent.
• Minimum 1-2 years of receptionist, administrative assistant, or front desk experience.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Professional appearance and positive attitude.
• Ability to multitask and prioritize in a fast-paced office environment.
• Strong organizational skills and attention to detail.

Preferred

• Experience with Microsoft Office (Word, Excel, Outlook).
• Experience using Google Workspace (Gmail, Docs, Sheets, Drive).
• Experience with multi-line phone systems.
• Basic bookkeeping or payroll support experience.

What We're Looking For

The ideal candidate is someone who:

• Enjoys interacting with people and providing exceptional customer service.
• Is dependable, punctual, and takes initiative.
• Can handle confidential information professionally.
• Learns new software quickly.
• Works well independently and as part of a team.
• Maintains a positive attitude while managing multiple priorities.

Benefits

We offer a supportive team environment with opportunities for professional growth. Benefits may include:

• Competitive pay
• Paid holidays
• Paid time off (PTO)
• Health insurance (if applicable)
• Opportunities for advancement
• Stable, full-time employment

Schedule

• Full-time
• Monday-Friday
• 8-hour shift

If you're an organized, customer-focused professional looking to build a long-term career with a growing company, we'd love to meet you. Apply today and become an important part of our team!

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person