Commercial Real Estate Office Administrative Assistant

This job will require typing speed above 45 words per minute. Must have Excellent phone etiquette and a friendly personality in order to greet clients at front desk. Knowledge of Microsoft Outlook, Word and Excel is a must. Knowledge of Quick Books is a plus. MUST BE BILINGUAL IN ENGLISH/SPANISH. Good organizational skills are required and the ability to problem solve. Ability to manage multiple tasks and projects simultaneously. Self-motivated with the ability to work with limited supervision. Must have knowledge of social media, Facebook, Linked-in, Constant Contact. This office is a commercial real estate firm that deals with predominantly business owners and investors.

Responsibilities

• Manage emails, letters, packages, phone calls and other forms of correspondence
• Welcome and direct visitors in a courteous and friendly demeanor
• Coordinate meetings and appointments
• Operate office machines including copiers, scanners, phone and voicemail systems, and other standard office equipment.
• Make copies, sort, and electronically file records related to office activities, business transactions, and real estate contracts
• Create floorplans and brochures for new listings
• Create and curate content for our website and social media platforms
• Maintain all marketing platforms: update with new listings and completed transactions
• Main point of communication between office and cooperating agents, lenders, and escrow companies on closings
• Manage the contract-to-close process using checklists and systems, ensuring all deadlines are tracked and met

-handle property management administration.

Perform other related duties as assigned.

Job Type: Part-time

Pay: $17.00 - $18.00 per hour

Benefits:

• Professional development assistance

Education:

• Associate (Required)

Experience:

• Microsoft Powerpoint: 3 years (Preferred)
• Microsoft Excel: 3 years (Preferred)

Language:

• Spanish (Required)

Work Location: In person