Administration Assistant

Job Overview

We are seeking a dynamic and highly organized Administration Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive approach to managing a busy office environment. Your contributions will help foster an efficient workplace where team members can focus on their core responsibilities with confidence. This paid position provides valuable experience in office management and administrative functions within a vibrant professional setting.

Duties

• Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately
• Manage multi-line phone systems, answer inquiries, and route calls efficiently with professional phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and financial tracking
• Handle filing, document proofreading, and organize office supplies to ensure a tidy and functional workspace
• Assist with calendar management, scheduling appointments, meetings, and coordinating personal assistant tasks as needed
• Support office management activities including organizing files, preparing reports, and managing correspondence
• Provide exceptional customer support by addressing inquiries promptly and professionally

Qualifications

• Proven office experience with strong clerical and administrative skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills coupled with attention to detail for proofreading and data entry tasks
• Bilingual abilities are a plus to assist diverse client needs
• Demonstrated ability to handle multi-line phone systems and maintain professional phone etiquette
• Familiarity with office management procedures, filing systems, and calendar management tools
• Exceptional time management skills with the capacity to juggle multiple responsibilities efficiently

Join us in creating an energetic environment where your organizational talents make a real difference! This role is perfect for someone eager to develop their administrative expertise while supporting a collaborative team dedicated to excellence.

Pay: $25.52 - $30.74 per hour

Work Location: In person