Administrative Assistant II
HydroGeoLogic, Inc · Overland Park, Kansas · Posted Jun 23, 2026 · $46,185 to $66,970 a year
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Job Title: Administrative Assistant II
Location: Overland Park, KS
Description/Job Summary
POSITION DESCRIPTION
HGL is seeking an Administrative Assistant II to join our Overland Park, KS office. The candidate for this role will perform a wide variety of tasks in support of office and project administrative functions. Projects involve environmental investigation and remediation, including design, implementation, and performance monitoring to reach site closure.
In this pivotal role, you will oversee the front desk operations, uphold our brand standards, and set the tone for employee and visitor interactions by fostering a welcoming environment. The ideal candidate will have an ambitious, proactive mindset and enthusiasm for growing and learning.
Responsibilities/Duties
WHAT YOU'LL BE DOING
The person hired for this role will be responsible for supporting project, technical, and business development teams in all administrative functions. Responsibilities will include, but are not limited to:
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Responsible for general office tasks, such as answering the phone; maintaining a clean, tidy, and orderly office; tracking and ordering office supplies; processing daily mail and packages, communicating with and answering questions from employees/vendors, and making travel arrangements.
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Manage physical and digital filing systems.
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Prepare and track purchase order requisitions.
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Solicit updates from internal and external points of contact for regular information exchanges (IT, H&S, QC, Building Management, etc.).
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Maintain security, computer and visual operations systems.
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Prepare and review budget trackers.
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Work with Accounting to obtain data reports.
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Prepare monthly progress reports that track performance against goals.
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Support and coordinate meetings including planning for supplies, meals, logistics, and facilities for small and large groups.
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Maintain, create, and update databases and spreadsheets in Microsoft Excel and manage project documents.
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Collaborate with colleagues to ensure seamless coordination and support across departments.
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Process and track invoices for multiple projects and vendors.
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Perform necessary tasks outside of the office, as needed.
Additional tasks that the candidate may support include, but are not limited to:
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Format reports and other written documents in Microsoft Word according to HGL style guidelines and produce project documents in both hard copy and digital formats.
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Assist with the preparation and submittal of daily, weekly, monthly, quarterly, semi-annual, and annual reports for multiple projects.
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Assist with workload forecasts with input from technical managers.
Minimum Requirements
WHAT YOU NEED TO BE SUCCESSFUL
The ideal candidate will need the following as a foundation for success in this role:
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Minimum of 1 year of demonstrated office and/or project administration experience.
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A high school diploma plus additional training or education in areas of specialization equivalent to an associate degree.
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The successful candidate will be expected to have the ability to understand and perform work assignments within the general prescribed guidelines.
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Proven attention to detail and the ability to prioritize work and remain organized.
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Strong analytical, organizational, multi-tasking, written, and verbal communication skills.
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Proficiency in Microsoft Office Suite including Outlook, PowerPoint, Word, and Excel.
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Ability to learn new software programs relevant to office and project administration.
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Experience working in a project-oriented organization or environmental industry is a plus.
Desired Qualifications
WHAT YOU NEED TO STAND OUT – Preferred, not required
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Advanced knowledge of Microsoft Word and Excel.
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Experience with Adobe Acrobat and SharePoint.
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Bachelor's degree is preferred. Study in area of business administration is a plus.
Physical & Environmental Requirements
PHYSICAL & COGNITIVE REQUIRMENTS
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Ability to lift/move/relocate items up to 50 lbs.; prolonged sitting up to 70% of the time; prolonged standing up to 70% of the time; walking long distances; repetitive hand motions (typing, tool use, etc.); ability to see details at close range; ability to see details at a distance; viewing computer screen for extended periods; ability to interpret and analyze visual data (maps, graphs, warning indicators, etc.); and driving a company or personal vehicle.
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Analyzing and synthesizing data; complex problem solving and decision making; reading and interpreting technical documents or regulations; writing reports, proposals, or technical documentation; leading a team or coordinating multiple priorities; communicating effectively with clients, team members, and stakeholders; and managing competing deadlines and shifting priorities.
Work Environment
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Must be able to travel up to 5% of the year; office work environment
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the e…