Front Desk Staff

Job Summary

We are seeking an energetic and professional Front Desk Staff member to be the welcoming face of our organization. In this vital role, you will manage front office operations, provide exceptional customer service, and ensure smooth administrative workflows. Your enthusiasm and organizational skills will help create a positive environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management and clerical expertise while supporting daily business functions.

Duties

• Greet visitors, clients, and vendors with a friendly and professional demeanor, ensuring they feel welcomed and valued
• Manage multi-line phone systems efficiently, directing calls to appropriate departments or personnel with excellent phone etiquette
• Handle incoming correspondence, emails, and inquiries promptly and accurately
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications
• Perform data entry tasks with high accuracy, including updating records in QuickBooks and other office software
• Assist with calendar management and scheduling appointments for staff or executives
• Support office management tasks such as ordering supplies, proofing documents, and coordinating meetings or events

Experience

• Previous office experience or clerical experience demonstrating strong organizational skills and attention to detail
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with multi-line phone systems and phone etiquette in a professional setting
• Bilingual abilities are highly preferred to serve diverse client needs effectively
• Knowledge of QuickBooks for bookkeeping or basic bookkeeping experience is a plus
• Strong typing skills with a focus on accuracy and speed for data entry tasks
• Excellent customer service skills with the ability to support clients or visitors in person or over the phone

Join us to be part of a dynamic team where your proactive approach and dedication will make a meaningful impact every day. We value motivated individuals who thrive in fast-paced environments and are eager to grow their administrative expertise!

Pay: $19.00 - $20.00 per hour

Work Location: In person