Assistant Property Manager

Assistant Community Manager

The Assistant Community Manager is responsible for overseeing, under the supervision of the Community Manager, the everyday operations and financial functions of the housing community. As the Assistant Community Manager, you will play a vital role in the delinquency and collection of rent to optimize the property's cash flow and financial position. As an Assistant Community Manager, you will manage all phases of the operations, including personnel, leasing, maintenance, financial, administration & risk management, in the absence of the Community Manager. As an onsite leader, you will supervise all aspects of the property and staff to ensure compliance with the company's policies and procedures, safety and fair housing guidelines, and liability concerns.

Essential Duties & Responsibilities

• Financial Management Responsible for posting all payments and income received from all applicants, current residents, and non-current residents accurately, timely, and efficiently

Responsible for processing and reconciling daily all account receivables

Monitor and follow up on bad debt to include preparation of late notices, resident and guarantor contact, and filing evictions

Responsible for helping property meet budgeted revenues, expenses, and Net Operating Income.

Responsible for posting of all charges to resident and non-current resident accounts; to also include bill back of utilities where applicable

Responsible for all end of the month closing procedures and reporting

Maintain accurate and organized records; auditing resident files to ensure accurate records

Responsible for walking units and posting all move-out charges, statements, and security deposit refunds

• Personnel Management Use consistent techniques & company directives to screen, hire, train, coach, and develop onsite staff

Ensure effectiveness of staff through ongoing training, coaching, counseling, and guidance in compliance with Asset training benchmarks

Promote harmony and quality job performance of staff through support and effective leadership

Ensure staff compliance and consistency with Company policies and procedures

• Strategic Leasing Management Ensure staff leasing techniques are effective in obtaining closure, follow up procedures met, signing/documentation of leases, and reporting systems are accurate and up to date

Implement marketing strategies & systems put in place by the annual marketing plan

Deal with resident complaints, concerns, and requests to ensure resident satisfaction

Develop and implement resident retention programs (i.e., resident functions, special promotions, monthly newsletter, etc.)

Effectively show, lease, and move in prospective residents

• Administrative Management Manage excellent customer service and monitor service request turnaround and responsiveness of maintenance staff

Maintain property appearance and ensure repairs are noted and completed on a timely basis (this requires regular property inspections and tours)

Assist with supervision of all business functions related to operations

Plan for and utilize property resources, equipment, and supplies economically (i.e., obtaining bids/pricing from vendors, suppliers, contractors, dealing with inadequate service, etc.)

This job description should not be considered all-inclusive. It is merely a guide of expected duties. The employee understands that the job description is neither complete nor permanent and may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities without notice.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Application Question(s):

• Do you have experience on Buildium?

Language:

• Spanish (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: In person