Contracts Administrator

Brightcore Energy provides end-to-end energy efficiency and clean energy measures to commercial, industrial, and institutional clients. We have the intellectual and financial capital to develop, implement, fund, operate, and maintain clean energy solutions. Our diverse solutions range from lighting, controls, geothermal heating and cooling, and other energy efficiency measures to renewable energy solutions such as solar and battery storage. We are about Building Energy Performance.

Summary/Primary Role:

This role is responsible for administering labor compliance, certified payroll reporting, apprenticeship tracking, contractor compliance documentation, and regulatory reporting for construction projects. This role ensures compliance with federal, state, local, and contract-specific requirements, including prevailing wage laws, certified payroll reporting, apprenticeship regulations, contractor registration requirements, insurance compliance, and project documentation. The Compliance Coordinator serves as a key liaison between project teams, payroll, subcontractors, regulatory agencies, and owners to ensure timely and accurate compliance management throughout the project lifecycle.

Principal Duties Responsibilities:

(Management may amend or assign duties and responsibilities to this job at any time)

Certified Payroll Administration

Prepare, review, and submit weekly Certified Payroll Reports (CPRs).

Upload certified payroll documentation into platforms such as LCPtracker, eMars, B2GNow, Elation Systems, OCIP/CCIP portals, and owner-required systems.

Verify employee classifications, hours worked, wage rates, fringe benefits, and overtime allocations.

Ensure compliance with Davis-Bacon Act requirements and applicable state and local prevailing wage laws.

Review Statements of Compliance and supporting payroll documentation for completeness and accuracy.

Coordinate with payroll, HR, project teams, and subcontractors to resolve payroll discrepancies and compliance issues.

Maintain organized payroll records and supporting documentation.

Setup project timekeeping settings within Procore based on project requirements.

Labor Compliance Management

Monitor project-specific labor compliance requirements and contract obligations.

Review prevailing wage determinations and ensure correct classifications and rates are applied.

Verify employee classifications align with work performed in the field.

Review subcontractor certified payroll submissions for compliance and accuracy.

Track labor compliance documentation and follow up on deficiencies.

Assist project teams with labor classifications, wage determinations, and compliance interpretation.

Support labor compliance audits, investigations, and agency requests.

Apprenticeship Program Administration

Manage apprenticeship program requirements and documentation.

Verify apprentice registrations, certifications, and training records.

Track apprentice-to-journeyman ratios by trade and project.

Coordinate with apprenticeship agencies, unions, and training providers.

Monitor utilization goals and compliance requirements.

Maintain apprenticeship records and prepare required reporting.

Compliance Platform Administration

Serve as primary administrator for labor compliance platforms, including LCPtracker and related systems.

Maintain project setup, contractor records, user access, and compliance workflows.

Monitor system notifications and resolve rejected payroll submissions.

Upload employee data, payroll records, fringe documentation, and compliance records.

Generate compliance reports for management and project teams.

Contractor Compliance Administration

Verify contractor and subcontractor registrations, licenses, and qualifications.

Confirm contractors maintain required state and local licenses for their scope of work.

Verify business registrations and good standing status with applicable agencies.

Track compliance requirements for lower-tier subcontractors and suppliers.

Maintain contractor compliance databases and documentation.

Certificate of Insurance (COI) Management

Review and verify subcontractor and vendor insurance certificates prior to mobilization.

Ensure required coverage limits meet contractual requirements.

Verify additional insured endorsements and policy compliance.

Monitor expiration dates and secure updated certificates as needed.

Maintain insurance compliance records for all active projects.

Lien Waiver Administration

Track and manage subcontractor and supplier lien waiver requirements.

Review incoming pay applications and verify supporting lien waivers.

Enforce company lien waiver procedures and compliance requirements.

Collect final unconditional lien waivers prior to project closeout.

Maintain waiver logs and project payment documentation.

Maintain notice to owner logs for tier-vendors.

Ensure all releases are received prior to payment being released.

Prevailing Wage Oversight

Obtain, review, and communicat…