Property Management Specialist

Title: Property Mgmt Associate/Accounts Payable

Duration: 03+ months (temp to perm)

Location: San Diego CA 92101

Hours: M-F 8-5

Summary:

As a Property Management Associate, you will oversee the coordination of a variety of departmental and financial activities. This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

Review and approve vendor invoices, billings, expense reports, accounts receivables and contract execution process.

Support the contract execution process.

Responsible for review of data integrity across systems.

Ensure compliance with company policy, real estate law, and state and federal guidelines.

Facilitates communication of best practices, policies, procedures, and initiatives to support operations.

Work with senior management to improve operational compliance.

Gather and analyze data to identify and solve complex problems that arise with little or no precedent.

May recommend new techniques.

Impact your team and other teams whose work activities are closely related.

Suggest improvements to existing processes and solutions to improve the efficiency of the team.

Work with a Market Leader to identify opportunities to improve service delivery to customers.

Create monthly forecasting reports and present to management.

Verify the database of management and leasing contract information is accurate and up to date.

Review and approve vendor invoices, billings, expense reports, accounts receivables and contract execution process.

Support the contract execution process.

Responsible for review of data integrity across systems.

Ensure compliance with company policy, real estate law, and state and federal guidelines.

Facilitates communication of best practices, policies, procedures, and initiatives to support operations.

Train new team members on policies, procedures, processes, administration and governance.

Support the People/HR transition team to timely and efficiently onboard incumbent staff.

Manage the client termination process.

May participate in the Asset Services internal audit process.

Work with senior management to improve operational compliance.

Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.

Impact your team and other teams whose work activities are closely related.

Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You'll Need:

High School Diploma or GED with 3-4 years of job-related experience.

A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.

Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.

In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. organizational skills with an advanced inquisitive mindset.

Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Overview of Work Environment/Client Nuances:

3 properties- 1 client

27 floor high rise, sister floor is 12 floors

Team Overview: Large team

Resource's typical working day:

• Set up a vendor
• Process the invoices and code them
• Doing contracts
• Help them reach out to vendors
• Track vendor management sheets
• Doing some cleaning up, verifying invoices have been paid, auditing invoices
• Communicate with security guard from time to time
• It is a fluid role
• Could be some reaching out to vendors

Must Have Skills:

• Accounts Payable Background- Needs AP experience
• Being able to properly communicate via email

Nice to have skills: Customer service, any property management background

Years of Experience: More than 5 years

Education

Associates degree preferred but open to equivalent

Software skills:

• MS Office Suite
• Yardi experience would be helpful
• MRI- would helpful

Interview Process: Onsite interview