Accounting Coordinator

The Accounting Coordinator provides day-to-day accounting and administrative support to ensure the efficient operation of the Finance Department. This position assists with customer account setup, accounts payable, accounts receivable, payroll support, insurance compliance documentation, and lien waiver administration. The Accounting Coordinator serves as a cross-functional resource by providing backup support to key accounting functions and assisting with special projects as needed.

Essential Duties and ResponsibilitiesAccounting Support

• Performs Accounts Payable tasks by processing invoices, matching supporting documentation.
• Assist with Accounts Receivable by processing customer payments, researching account discrepancies, monitoring outstanding balances, and providing backup support as needed.
• Maintain accurate financial records.
• Assist with account reconciliations and other accounting functions as assigned.

Customer Account Administration

• Set up new customer accounts within company systems.
• Verify customer documentation and ensure all required information is received before account activation.
• Maintain accurate customer records and update account information as needed.

Insurance & Compliance

• Prepare and distribute certificates of insurance, insurance notices, and other customer compliance documentation.
• Respond to customer requests related to insurance requirements.
• Enroll in contractor controlled insurance programs, maintain record keeping, and report monthly payroll.

Lien Waiver Administration

• Prepare, track, and process lien waivers for customer projects.
• Coordinate with customers, vendors, and internal departments to obtain required signatures and documentation.
• Maintain organized records of lien waivers and related project documents.

Payroll Support

• Serve as backup support for payroll processing.
• Assist with payroll data entry, verification, and documentation.
• Maintain confidentiality of payroll and employee information.

Administrative Support

• Provide administrative support to the Finance Department.
• Assist with document management, filing, and record retention.
• Support special projects and cross-functional initiatives.
• Perform other duties as assigned to support business operations.

Pay: $23.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave

Work Location: In person