Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our accounting team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will bring enthusiasm, excellent communication skills, a proactive attitude to ensure our office runs smoothly, and a willingness to learn. From managing daily tasks, to long term projects, you will be a key part of our team, contributing to a positive and efficient work environment.

Duties

• Intake client information, scan and prepare files, and assist in return preparation.
• Maintain and track progress on client projects within firm systems.
• Assist with client contact, whether in person, via telephone, or email.
• Prepare reports and documentation using Word, Excel, Adobe, and other AI systems.
• Support bookkeeping tasks with QuickBooks and Excel
• Provide support for office management tasks, maintain filing systems, and oversee general administrative operations

Experience

• Proven clerical experience in an office environment with strong organizational skills
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Adobe
• Strong customer service experience with professional communication skills
• Familiarity with office management procedures
• Quick learner of new software packages and development of AI Agents
• Bilingual abilities are a plus

Join our team as an Administrative Assistant to play a key role in creating an organized, efficient workplace where your skills make a real difference! We value energetic professionals who thrive in fast-paced environments and are eager to contribute their expertise.

Pay: $16.00 - $20.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person