Project Manager, Furniture

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Title: Project Manager, Furniture

Project Administration and Reporting:

• Set up project files, folders and templates at start of project, using Best Practices; maintain the folder throughout the project
• Maintain records in a manner that protects client and JLL confidentiality
• Keep track of project hours and forecast utilization relative to assignment
• Handle administrative responsibilities of the project (meeting minutes, agenda, project reports) as requested
• Manage action items and other associated project documentation
• Review and edit project documentation as needed
• Assist with project close out (close-out report, lessons learned, client reports, project survey)

Furniture Solutions

• Independently design and manage medium sized projects up to 30-50k SF
• Assist Senior Project Manager or Vice President in designing and managing larger programs or projects
• Review scope, develop furniture drawings and specifications and QA/QC for completeness for RFP or sole source procurements
• Identify scope gap and communicate risks or impact in independently led projects or to team lead on collaborative projects
• Make finish and furniture selections based on appropriate applications as well as cohesion with design intent and budget, as required per project, in independently led projects. Assist in this activity in collaborative larger projects led by SPM or VP.
• Write specifications, including but not limited to workstations, private offices, ancillary furniture, storage, signage, and miscellaneous workplace equipment in independently led projects. Assist in this activity in collaborative larger projects led by SPM or VP.
• Assemble design packages, including furniture selections and finishes, in digital format, as required per project.
• Coordinate furniture selections with project Architecture team, as needed and dependent on project scope/responsibility matrix
• Offer Value Engineering options for furniture, furniture finishes, and equipment when needed
• Inventory and document existing furniture and equipment
• Create furniture space plans (AutoCAD and/or CET) for reuse and new furniture
• Manage FF&E matrix for Clients during pre-design and design phase and for potential Day 2 additions
• Coordinate RFP mock-ups with furniture manufacturers, Client, and design team
• Assist SPM or VP with coordinating furniture requirements with Client, Architect, and Furniture Dealer
• Assist in development and management of project schedule in collaborative projects; manage independently during self-run projects
• Assist in development and tracking of project budget in collaborative projects; manage independently during self-run projects
• Assist VP or SPM in Client and Vendor meetings; manage independently during self-run projects
• Assist in Creating and managing project status report to document approvals, open items, risks, and major milestone look-aheads
• Coordinate field verifications with awarded Furniture Dealer
• Coordinate dealer drawing approvals from Client prior to ordering
• Coordinate order sequencing and tracking with Dealer and communicate to Client
• Issue purchase orders (when procuring) with Client approval
• Track orders with Dealer
• Coordinate installation schedule with furniture Dealer and overall construction project
• Coordinate punch list walk-thrus with Dealer and Client
• Manage project close-out (punch lists, warranty documents, OMs, and as-builts) with dealer and submit to Client for approval
• Provide required back-up deliverables for invoicing to SPM or VP

Client Communication and Management:

• Interact effectively with client, as appropriate. Communicate issues and concerns requiring resolutions to SPM and VP of Furniture Solutions
• Take accurate and comprehensive meeting notes and issue in timely manner
• Write clear and concise communication conveying complex messages in a manner easily understood by others
• Provide resolution to routine client issues
• Provide support and guidance to client staff during move coordination in areas such as purging, packing, labeling, check-outs, unpacking etc.

People Management, Leadership, and Teamwork:

• Participate and contribute in an internal activity or group focused on improvement of specialty skill or knowledge
• Work effectively with different personalities; work effectively within the team and participate actively in team building exercises
• Exhibit enthusiasm and positiv…