Licensing Specialist

Licensing Specialist

About Carvana

At Carvana, we’re changing the way people buy and sell cars. With an ambitious vision and a fundamentally different approach designed to be fun, fast, and fair, Carvana became the fastest-growing automotive retailer in history. We expanded nationally, went public on the New York Stock Exchange, sold our 1 millionth car, and reached the Fortune 500, all in just eight years.

Today, with 4 million retail customers and counting, Carvana is both the fastest-growing and the most profitable public automotive retailer — and we’re just getting started. Working here means being part of a team that embraces change, celebrates creative problem solving, and always strives to be better. If you’re driven to grow and make an impact as part of a collaborative team, you’ll fit right in.

About the team and position

We're looking for a Licensing Specialist to join Carvana's Real Estate Legal Operations (REL) Licensing Team. The Licensing Team is responsible for obtaining the regulatory licenses that let Carvana operate at reconditioning, retail, auction, and distribution sites nationwide. The Specialist will work closely with Carvana's real estate, legal, and tax teams to keep projects, tasks, and workflow organized, efficient, and effective — multitasking, organizing, and distilling relevant information are necessary skills, along with strong communication, project implementation, and task-management skills. This individual must be able to prioritize and re-prioritize work across multiple projects, which may vary in size and scope, as needed to support the team’s ambitious efforts. The Specialist will be expected to communicate directly with city, county and state regulators. Your contributions will have a tangible impact within a blitz-scaling national real estate roll-out in a game changing company.

Please be sure to provide a cover letter with a brief description of why you are well-equipped for this role.

What you’ll be doing

Support the licensing team, keeping information and processes coordinated, and projects organized while obtaining results aligned with stated objectives.

Research, prepare, and submit applications for new ancillary licenses and registrations, such as business licenses, sales tax certificates, and county trade name filings, for multiple entities.

Troubleshoot and problem-solve when applications hit a snag, escalating to your manager or the right team when needed.

Spot, recommend, and execute process enhancements that create team efficiencies and desired results. Conceive and execute process improvements within licensing.

Independently manage a queue of licensing tasks and keep your manager updated with minimal need for follow-up

Support project management efforts by tracking progress, deliverables, target dates, and statuses, and communicating on these items to appropriate parties. Effectively execute on projects, file and task tracking and anticipate next steps based on the information and guidance provided.

Create and/or use and maintain documents, resources, and applications that assist in the organization, tracking, and communication of projects and processes.

Develop a solid understanding of licensing processes, roles within the team, and how to support day-to-day efforts.

What you should know

An Associate's or Bachelor’s degree from an accredited institution.

3+ years experience working in a corporate/office environment in an administrative or similar role.

Demonstrated proficiency in project management, organizational and time-management responsibilities with ability to identify specific goals (and to work collaboratively within a team to accomplish those goals).

Effective communication skills with ability to build relationships with internal peers, executive level internal management, external vendors, and state and county government personnel.

Demonstrated proficiency in and aptitude for project, file and task tracking and anticipating next steps.

Initiative and desire to independently complete tasks that enable greater team efficiencies and results.

Strong initiative and ability to use creative problem solving skills to address support and process needs within a team.

Demonstrated knowledge of Microsoft Office products, and aptitude for project management tools and software.

Demonstrated knowledge of AI tools, with the ability to leverage AI resources responsibly to simplify tasks.

We’d love it if you also have

Experience in licensing, real estate, or legal field(s).

Experience dealing with state or municipal agencies.

Experience managing business licenses, tax registrations, or similar compliance filings.

Experience with Google Workspace products (Google Docs, Sheets, etc.).

What we’ll offer in return

Full-Time Hourly Position.

Medical, Dental, and Vision benefits.

401K with company match.

A multitude of perks including student loan payments, discounts on vehicles, benefits for your pets, and much more..

A great wellness …