Administrative Assistant - 1st shift

Strive Recovery -

At Strive Recovery, we are committed to transforming lives through compassionate, evidence-based behavioral health and addiction services. As we grow, we are seeking dedicated professionals who are ready to elevate care and make a difference every day.

Position Summary

The Administrative Assistant serves as a key support role within the facility, providing administrative, operational, and clerical assistance to ensure the smooth day-to-day functioning of the organization. This role requires strong interpersonal skills, professionalism, and the ability to create a welcoming and supportive environment for clients, staff, and visitors.

Job Responsibilities

Administrative & Operational Support

• Provide comprehensive administrative support to the Executive Team and leadership staff
• Manage calendars, schedule meetings, and coordinate appointments
• Maintain accurate records, meeting notes, and documentation
• Assist with special projects and additional tasks as assigned
• Human Resources Support
• Assist with onboarding tasks and employee documentation
• Support HR-related record keeping and file management
• Maintain confidentiality of sensitive employee information

Census & Reporting

• Track and maintain daily census data
• Provide updates and reports to leadership as needed
• Ensure accuracy and timeliness of all census-related documentation

Communication & Front Office Management

• Serve as the first point of contact for the facility, providing welcoming and professional experience
• Answer and direct incoming phone calls appropriately
• Manage inbound and outbound mail distribution
• Assist with vendor communications and coordination

Organizational & Facility Support

• Maintain organized filing systems (digital and physical)
• Support coordination of meetings, including preparation of materials
• Assist in maintaining efficient office operations

Benefits

• Competitive salary
• Medical, Dental and Vision plans
• Vacation plan
• Paid Time Off
• Professional growth opportunities
• Regular staff appreciation and recognition

Qualifications

• Strong interpersonal and communication skills
• Professional demeanor with a customer-service mindset
• Excellent organizational and time-management abilities
• Ability to multitask and prioritize in a fast-paced healthcare environment
• High level of discretion and confidentiality
• Proficiency in Microsoft Office and basic administrative systems

Preferred Experience

• Previous administrative experience in healthcare, behavioral health, or SUD settings
• Familiarity with HIPAA and patient confidentiality standards
• Key Competencies
• Dependability and attention to detail
• Problem-solving and adaptability
• Team collaboration
• Compassion and empathy when working in a behavioral health setting

Strive Recovery is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for all employment, free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preferences, status as a qualified individual with a disability, or status as a protected veteran.