Executive Assistant

CubX Inc. is a fast-growing managed service provider delivering modern, secure IT solutions and technology services to business clients nationwide. As Executive Assistant to the CEO, you will serve as a strategic partner, ensuring priorities are aligned and execution stays on track in a dynamic, entrepreneurial environment. This role is pivotal in supporting the CEO across business and personal matters, acting as a bridge between leadership, staff, clients, and partners.

The ideal candidate is highly proactive, emotionally intelligent, exceptionally organized, and thrives in high-pressure environments where priorities shift quickly. This role requires someone who can anticipate needs before they are communicated, create order in fast-moving situations, and operate with a high level of discretion, professionalism, and ownership.

You will become an extension of the CEO — protecting time, driving follow-through, helping maintain organizational alignment, and ensuring execution stays on track across the company. The right person for this role is resourceful, calm under pressure, and naturally takes initiative without waiting to be directed.

Key responsibilities include:

Act as the CEO’s right hand to align priorities and drive execution across all business and personal matters

Proactively anticipate needs, solve problems, and manage day-to-day workflow

Protect and manage the CEO’s calendar, triage issues, and filter distractions

Act as the operational gatekeeper for the CEO by protecting priorities, identifying distractions, and ensuring focus remains on high-impact initiatives

Recognize issues, bottlenecks, or interpersonal dynamics early and proactively help drive resolution

Maintain awareness of key company initiatives, leadership priorities, and organizational developments to ensure alignment and follow-through

Coordinate complex domestic and international travel, itineraries, and logistics for meetings, events, and VIP client experiences

Prepare briefing packets, agendas, talking points, and background research for executive meetings

Attend meetings, take notes, capture action items, produce summaries, and ensure follow-through and accountability across teams

Drive accountability by following up with leadership and department heads to ensure commitments and action items are completed

Manage inbound communications and draft responses, presentations, and internal communications on behalf of the CEO

Serve as liaison between the CEO, staff, clients, vendors, and partners

Handle sensitive and confidential conversations, situations, and information with maturity and sound judgment

Support office coordination, including supplies, deliveries, vendors/maintenance, conference rooms, team lunches, and internal events

Assist with onboarding logistics in collaboration with HR and IT

Help maintain a polished, professional, and high-performing office environment that reflects company culture and leadership standards

Maintain confidentiality, manage expense reports and vendor relationships, and support special projects

Create systems and processes to improve executive efficiency and track priorities and deadlines across departments

Assist with executive recruiting, interview coordination, and leadership reporting

Step into ambiguous situations, identify what needs to be done, and take ownership without requiring detailed instruction