Billing Coordinator

At Wilson Elser , we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Billing Coordinator position in our White Plains, NY Office.

This position offers a flexible, hybrid working arrangement.

Key Responsibilities:

Supporting all billing operations of the firm

Utilization of accounting and payables software programs to perform duties and responsibilities

Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policie

Accurately and timely completing assignments

Communicating with claims examiners and clients regarding billing inquires

Researching and responding to inquiries from attorneys and support staff

Displaying a positive, high-energy attitude within our team environment

Reviewing and editing pre-bills in response to attorney and support staff requests

Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)

Creating, printing and verifying the accuracy of invoices prepared for clients

Reviewing and verifying the accuracy of supporting documentation as required

Assisting with obtaining information required for e-billing and liaising with e-billing coordinators

Reviewing and analyzing rejected invoices and assisting with their resolution

Recording and tracking of retainer funds as directed by attorney

Processing write-offs per Firm policy

Assistance with the creation and distribution of daily, weekly, monthly reports

Assisting with year-end closing and reporting as required

Assisting with special projects on various issues as needed

Qualifications

Aderant experience required

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Strong analytical, problem-solving and productivity skills

Excellent time management skills and the ability to work flexible hours to meet deadlines

Ability to function well in a high-paced environment with shifting priorities

Ability to maintain confidentiality, and to exercise discretion and good judgment

Proficiency in Microsoft Office applications

Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)

Proficiency in basic accounting principles and the ability to perform mathematical functions

Knowledge of iManage document management software a plus, but not mandatory

Knowledge of e-billing middleware sites is a plus, but not mandatory

Knowledge of AS400 system is a plus, but not mandatory

College graduate with internship/work experience

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range:

$60,000 $70,000 USD

Why Should You Apply?

Benefits: Outstanding benefits package, including 401k match and generous PTO plan

Career Growth: Ample opportunities for professional development and advancement

Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com .

Wilson Elser is committed to a collegial wo…