HVAC Trade Specialist

Vixxo is seeking a full-time HVAC Trade Specialist to sit in our Dallas or Wichita office.

Role Summary

The HVAC Trade Specialist is the technical knowledge anchor inside Vixxo's AI-first HVAC operating model.

This role brings practical HVAC expertise into daily execution, service provider selection, scope review, quote validation, repair-versus-replacement decisions, recurring-issue diagnosis, project-transition identification, and AI workflow improvement.

This is not a traditional back-office subject matter expert role. The Specialist works inside the operating rhythm of the HVAC team. They help the team make better HVAC decisions earlier in the service-request lifecycle, improve first-time fix, reduce callbacks, protect margin, strengthen provider execution, and teach AI agents what good HVAC judgment looks like.

The Specialist is expected to be HVAC-proficient from day one. They do not need to be the final authority on every commercial decision, but they must be credible enough to help operators, the HVAC leader, account teams, project teams, and service providers separate routine work from true trade risk.

What The Role Owns

HVAC trade guidance for daily execution.

Review of complex, recurring, high-cost, or ambiguous HVAC service requests.

Intake triage support, including asset type, issue classification, urgency, missing information, site history, trade fit, and routing needs.

Technical input on service provider selection based on geography, licensing, asset type, specialization, past performance, and job complexity.

Scope review for repairs, PM work, major repairs, replacements, installs, and project-transition cases.

Quote review support, including reasonableness of labor, materials, equipment, diagnosis, trip charges, refrigerant handling, crane or lift needs, and replacement recommendations.

Repair-versus-replacement guidance in partnership with the HVAC leader and HVAC Projects team.

Identification of recurring failure patterns and root-cause opportunities by customer, site, asset, region, and service provider.

Escalation guidance for health, safety, comfort, uptime, compliance, weather, and customer-impact risks.

Support for PM scope quality, PM completion issues, and follow-up actions.

Technical support for service provider performance conversations where delegated by the HVAC leader.

HVAC knowledge-base improvement for AI agents, operators, and future training.

Validation of AI-generated HVAC recommendations before those recommendations become part of the operating model.

Practical AI workflow improvement ideas based on real HVAC work moving through the team.

AI-First Expectations

The HVAC Trade Specialist does not sit outside the AI-first model. They are one of the people who make the model credible.

The Specialist works with the HVAC leader, operators, project partners, service provider management, account teams, and technology partners to turn HVAC expertise into repeatable AI-assisted workflows. The goal is not to replace trade judgment. The goal is to scale it, make it more consistent, and move it earlier in the work lifecycle.

Expected AI-enabled work includes intake triage and issue classification, asset and equipment-type identification, missing information detection, prior history and recurrence review, service provider matching and capability scoring, scope and quote reasonableness checks, repair-versus-replacement decision support, PM scope and completion review, escalation detection, reactive-to-project handoff detection, invoice and closeout documentation review, pattern capture for future agent training, and prompt, template, and operating-rule improvement based on daily execution.

The Specialist is accountable for trade accuracy. AI can surface patterns, summarize history, draft questions, and recommend next steps. The Specialist validates whether the HVAC logic is sound.

Role Boundaries

The HVAC Trade Specialist should make the HVAC leader, operators, and project partners smarter, faster, and more consistent. The role should not create a second chain of command.

The Specialist owns the quality of HVAC expertise flowing into decisions. The Specialist does not independently own the pod P L, final rate posture, team performance, customer relationship, or service provider relationship unless those responsibilities are explicitly delegated by the accountable leader.

The Specialist may support both reactive and project work. If the role supports both, the team still needs to define who the Specialist reports to, which meeting cadence the Specialist attends, who sets priorities when reactive and project work compete, when work transfers from reactive execution to project management, and who owns service provider direction once a handoff occurs.

Reactive And Project Interface

HVAC work often begins as reactive service and becomes project-level work: replacement, retrofit, major repair, install, or scoped capital work. This role should help identify thos…