Office Administrator/Executive Assistant

About CP Engineers

With over forty years of experience, CP Engineers delivers innovative solutions in site/civil, water/wastewater, municipal, MEP, and construction management and administration services. Our project portfolio spans private, municipal, county, and regional clients—many of whom have partnered with us for decades.

At CP Engineers, we don’t just execute projects, we build careers. Our team thrives in a collaborative, people-first environment, supported by competitive compensation and benefits, and opportunities to grow alongside experienced professionals. This approach has driven high employee satisfaction and earned us Best Places to Work honors three years in a row.

Position Overview

At CP Engineers, we value employees who embody our core values of teamwork, recognition, and integrity. As an Office Operations Administrator in our State College, PA office, you will play a key role in maintaining efficient day-to-day operations while supporting local leadership and staff. You’ll help ensure the office runs smoothly, remains organized, and provides a professional and welcoming environment.

This position blends office management, administrative support, and coordination with corporate operations. You will work closely with the Pennsylvania Group Manager while also collaborating with our NJ Office Manager to support company initiatives and maintain consistency across offices. This role offers the opportunity to grow alongside a developing office and take on increasing responsibility over time.

Responsibilities

Oversee daily office operations to ensure an organized, efficient, and professional work environment

Manage front office responsibilities including greeting visitors, answering phones, and directing inquiries

Coordinate calendars, meetings, and scheduling for office leadership

Assist with travel arrangements as needed

Order and maintain office supplies, equipment, and vendor relationships

Handle incoming and outgoing mail, shipping, and package distribution

Prepare, format, and edit documents, reports, and correspondence

Provide administrative support to project teams, including assistance with proposals and submission packages

Maintain organized electronic and physical filing systems

Support onboarding logistics for new employees, including workspace setup and coordination

Coordinate office events, meetings, and team activities

Assist in implementing and maintaining company policies, procedures, and corporate initiatives

Collaborate with Corporate Operations Team to ensure consistency across offices

Identify and communicate process improvements to enhance office efficiency

Maintain confidentiality and professionalism in handling sensitive information

Compensation : $25-$28/hour