Office Manager/Bookkeeper

Job Summary

We are seeking an energetic and highly organized Office Manager/Bookkeeper to join our company. This vital role combines office management with financial oversight, ensuring smooth daily operations and accurate bookkeeping. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, capable of managing multiple responsibilities efficiently.

Responsibilities

• Oversee daily office operations, including answering phones, emails and dispatching workers.
• Manage appointment scheduling, calendar coordination, and ensure efficient time management for staff and clients.
• Perform bookkeeping duties using QuickBooks or XERO accounting software, including invoicing, expense tracking, and bank reconciliations.
• Maintain organized filing systems for both physical documents and digital records.
• Provide exceptional customer service by addressing inquiries promptly via phone, email, or in person, ensuring positive interactions at all times.
• Support administrative tasks such as data entry, proofreading documents, managing correspondence, and handling clerical duties with accuracy.
• Assist with office management responsibilities like ordering supplies, maintaining equipment, and ensuring a clean and organized workspace.

Requirements

• Proven experience in office management or administrative roles with strong clerical skills.
• Proficiency in QuickBooks and XERO for bookkeeping tasks.
• Excellent computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Exceptional phone etiquette and experience handling multi-line phone systems; bilingual abilities are highly desirable( English, Spanish).
• Demonstrated ability to perform data entry accurately and maintain detailed filing systems.
• Personal assistant experience or calendar management skills are beneficial for supporting team needs. Join us to be part of a vibrant workplace where your organizational talents and financial expertise will make a meaningful impact every day!

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• Paid time off

Work Location: In person